Adobe InDesign CS4 User Manual

Using ADOBE® INDESIGN® CS4Updated 18 June 2009

2USING INDESIGN CS4ResourcesReadMeA ReadMe file for your software is available on-line and on the installation disc. Open the file to read important i

92USING INDESIGN CS4LayoutText variablesSee also “Create headers and footers” on page 90Create and edit text variablesA text variable is an item you

93USING INDESIGN CS4LayoutIf the document’s chapter number is set to continue from the previous document in the book, you may need to update the book’

94USING INDESIGN CS4LayoutFile NameThis variable inserts the name of the current file into the document. It’s commonly added to the slug area of the d

95USING INDESIGN CS4Layoutcurrent page. If there is no occurrence of the style on the page, the previous occurrence of the applied style is used. If t

96USING INDESIGN CS4Layout3 In the Load Text Variables dialog box, make sure that a check mark appears next to the variables you want to import. If an

97Chapter 4: Working with documentsOpen, save, and export Adobe InDesign content using a variety of different formats. If you’re switching to InDesign

98USING INDESIGN CS4Working with documentsSolve problems before converting a fileDamaged Adobe PageMaker or QuarkXPress® files usually remain damaged

99USING INDESIGN CS4Working with documentsOpen InDesign documentsIn general, you open document and template files the same way you do in other program

100USING INDESIGN CS4Working with documentsChoosing word lists when opening documentsWhen opening a document, you may see an alert message asking if y

101USING INDESIGN CS4Working with documents• Perform automated tasks, such as batch commands.• Synchronize color settings across color-managed Creativ

3USING INDESIGN CS4ResourcesIf you’re not connected to the Internet, the Help menu within the product opens local Help, a subset of the content availa

102USING INDESIGN CS4Working with documentsUse document templatesTemplates are useful starting points for standard documents because you can preset th

103USING INDESIGN CS4Working with documentsSaving documentsSave documentsSaving a document saves the current layout, references to source files, which

104USING INDESIGN CS4Working with documentsSee also “Use document templates” on page 102“Recover documents” on page 40“Print thumbnails” on page 59

105USING INDESIGN CS4Working with documentsOpening a document in a previous version of InDesign is also referred to as “saving down.”Note: Content cre

106USING INDESIGN CS4Working with documentsAdd metadata using the File Info dialog boxThe File Info dialog box displays camera data, file properties,

107USING INDESIGN CS4Working with documentsExport metadata as an XMP fileYou can save metadata in an XMP file to share with other users. These XMP fil

108USING INDESIGN CS4Working with documents7 To more accurately convert text wrap applied in QuarkXPress, do the following in InDesign:• Select Text W

109USING INDESIGN CS4Working with documentsConvert PageMaker documentsInDesign can convert document and template files from Adobe PageMaker 6.0 and l

110USING INDESIGN CS4Working with documentsCommon PageMaker conversion issuesNote the following:• All master pages and layers are converted to InDesig

111USING INDESIGN CS4Working with documents• If InDesign cannot locate the original link to a graphic, a warning appears asking you to repair the link

4USING INDESIGN CS4ResourcesAdobe ExchangeVisit the Adobe Exchange at www.adobe.com/go/exchange to download samples as well as thousands of plug-ins a

112USING INDESIGN CS4Working with documentsTo retain all formatting, use the Adobe InDesign Tagged Text export filter. For more information, view the

113USING INDESIGN CS4Working with documentsExporting content for the webTo repurpose InDesign content for the web, you have several options:Dreamweave

114USING INDESIGN CS4Working with documents4 In the XHTML Export Options dialog box, specify the desired options in the General, Images, and Advanced

115USING INDESIGN CS4Working with documentsBaseline to make each JPEG file display only after it has been completely downloaded; a placeholder appears

116USING INDESIGN CS4Working with documentsDigital Editions General export optionsThe General section of the Digital Editions Export Options dialog bo

117USING INDESIGN CS4Working with documentsBaseline to make each JPEG file display only after it has been completely downloaded; a placeholder appears

118USING INDESIGN CS4Working with documentslike converting text to outlines. Choose InDesign Text To Raster Image to output the text in a bitmap image

119USING INDESIGN CS4Working with documentsRasterize Pages This option converts all InDesign page items to bitmap. Selecting this option results in a

120Chapter 5: TextAdobe InDesign CS4 gives you the tools you need to add text to pages with both flexibility and precision. Creating text and text fra

121USING INDESIGN CS4Text• Use the Place command to place a text file.• Using the Type tool , click inside any empty frame. If the Type Tool Converts

5USING INDESIGN CS4ResourcesUsing keyboard shortcutsWorking with smart guides (New)Using Live Preflight (New)Rotating the spread view (New)LayoutSetti

122USING INDESIGN CS4TextDouble-click handle to resize text frame.• To fit the text frame to the content, select the frame using the Selection tool, a

123USING INDESIGN CS4TextChange text frame propertiesUse Text Frame Options to change settings such as the number of columns in the frame, the vertica

124USING INDESIGN CS4TextFixed column width A. Original 2-column text frame B. Resized with Fixed Column Width deselected (still 2 columns) C. Resiz

125USING INDESIGN CS4Text• If Grids In Back is selected in Grids Preferences, then frame-based baseline grids take precedence over document-based base

126USING INDESIGN CS4TextFor more information on purchasing InDesign ME or an Asian-language version of InDesign, see the Adobe website.Adding text to

127USING INDESIGN CS4TextInsert placeholder textInDesign can add placeholder text that you can easily replace with real text later. Adding placeholder

128USING INDESIGN CS4Text2 Select Adjust Spacing Automatically When Cutting And Pasting Words, and then click OK.Drag and drop textYou can use the mo

129USING INDESIGN CS4Text2 Do one of the following:• To create a new frame for the placed text, make sure that no insertion point is present and that

130USING INDESIGN CS4Text• If InDesign cannot find a filter that recognizes a file by either its file type or file extension, an alert message appear

131USING INDESIGN CS4TextTo determine how these style name conflicts are resolved, select an option from the Paragraph Style Conflicts and Character S

6USING INDESIGN CS4ResourcesCombining text and graphicsWrapping text around a graphic (Basic)Using the Text Wrap panelWorking with anchored objectsImp

132USING INDESIGN CS4Text• Unformatted Tabbed Text The table is imported as tab-delimited text, which you can then convert to a table in InDesign or

133USING INDESIGN CS4TextLink or embed imported text filesBy default, text you place in InDesign is not linked to the original text file. However, if

134USING INDESIGN CS4TextSee also “Add text to a document” on page 126“Move and resize text frames” on page 121Add a new frame to the thread1 Using

135USING INDESIGN CS4TextAdding frame inside a thread (top) and result (bottom)Unthread text framesWhen you unthread a text frame, you break the conne

136USING INDESIGN CS4Text2 Choose Edit > Cut. The frame disappears, and any text contained in it flows to the next frame in the story. When you cu

137USING INDESIGN CS4Text3 If there is more text to be placed, click the out port and repeat steps 1 and 2 until all text has been placed. Note: When

138USING INDESIGN CS4TextLimit To Master Text Frames If this option is turned off, you can also add or remove pages when editing text frames that are

139USING INDESIGN CS4TextSelect text in a frame that is covered1 Using the Selection tool , hold down Ctrl (Windows) or Command (Mac OS) and click t

140USING INDESIGN CS4TextEm SpaceEn SpaceNonbreaking SpaceNonbreaking Space (Fixed Width)Hair Space Sixth SpaceThin SpaceQuarter SpaceThird SpacePunct

141USING INDESIGN CS4TextAdd column, frame, and page breaksControl column, frame, and page breaks by inserting special break characters in the text. 1

7USING INDESIGN CS4ResourcesCharacter-level formatting videoParagraph-level formatting videoMaking a paragraph style videoPlacing and flowing text vid

142USING INDESIGN CS4TextOdd page break Flows text to the next odd-numbered page with a text frame threaded to the current text frame.Even page bre

143USING INDESIGN CS4TextOpen the Story Editor1 Select the text frame, click an insertion point in the text frame, or select multiple frames from diff

144USING INDESIGN CS4TextText Display Options Choose a display font, size, line spacing, text color, and background. You can also specify a different

145USING INDESIGN CS4TextConditional text shownA. All conditions shown B. Conditional indicators Conditional text hiddenA. “Mac” condition hidden B

146USING INDESIGN CS4TextNumber of condition tags required Decide how many condition tags you need to produce the desired versions. A version of a do

147USING INDESIGN CS4TextApply conditions to textYou can apply multiple conditions to the same text. By default, condition indicators identify conditi

148USING INDESIGN CS4TextThe new set becomes the active set.5 Do any of the following:• To apply the condition set to a document, choose the condition

149USING INDESIGN CS4Text2 Choose Edit > Find/Change.3 If the Find Format and Change Format boxes don’t appear at the bottom of the dialog box, cl

150USING INDESIGN CS4TextObject Search for and replace formatting effects and attributes in objects and frames. For example, you can find objects wit

151USING INDESIGN CS4Text• Use a predefined query to find and replace text. (See “Find/change items using queries” on page 162.)5 In the Change To bo

8USING INDESIGN CS4ResourcesSmart Cursors When transforming objects, the cursor displays X and Y position, width and height, or rotation information.

152USING INDESIGN CS4TextClipboard for metacharacter searches To search for metacharacters such as em dashes or bullet characters, you may want to se

153USING INDESIGN CS4Text3 In the Find What box, do any of the following to construct a GREP expression:• Enter the search expression manually. (See “

154USING INDESIGN CS4TextYou can use the Found Text expressions to refer to these groupings. For example, $0 refers to all found text, and $2 refers t

155USING INDESIGN CS4Text206 555 3982 = $1 $2 $3Additional GREP examplesExperiment with these examples to learn more about GREP searches.Expression Se

156USING INDESIGN CS4TextMetacharacters for searchingMetacharacters represent a character or symbol in InDesign. Metacharacters in the Text section of

157USING INDESIGN CS4TextCaret Character ^^ \^Backslash Character \ \\Copyright Symbol ^2 ~2Ellipsis ^e ~eTilde ~ \~Paragraph Symbol ^7 ~7Registered T

158USING INDESIGN CS4TextAny Single Quotation Mark ' 'Straight Double Quotation Mark ^" ~"Double Left Quotation Mark ^{ ~{Double R

159USING INDESIGN CS4Text* Any character that is not a word character \W* Any uppercase letter \u* Any character that is not an uppercase letter \U* A

160USING INDESIGN CS4Text* Can be entered in the Find What box only, not the Change To box.^ Can be entered in the Change To box, not the Find What bo

161USING INDESIGN CS4Text2 At the bottom of the dialog box, specify a range from the Search menu, and click icons to determine whether items such as l

9USING INDESIGN CS4ResourcesText and tables improvementsConditional textUse conditional text deliver multiple versions of a document for different use

162USING INDESIGN CS4Text4 To see details about a selected font, click More Info. To hide the details, click Less Info. The Info area is blank if you

163USING INDESIGN CS4TextSave queriesSave a query in the Find/Change dialog box if you want to run it again or share it with others. The names of quer

164USING INDESIGN CS4TextGlyphs panelA. Show subset of glyphs B. Tool tip C. Font list D. Font style By moving the pointer over a glyph, you can r

165USING INDESIGN CS4TextSee also “OpenType fonts” on page 225“Glyphs panel overview” on page 163Insert special charactersYou can insert common char

166USING INDESIGN CS4TextSelecting alternate glyphs in OpenType font1 Choose Type > Glyphs to display the Glyphs panel.2 Select Alternates For Sel

167USING INDESIGN CS4TextCreate and edit custom glyph setsA glyph set is a named collection of glyphs from one or more fonts. Saving commonly used gly

168USING INDESIGN CS4TextDelete glyphs from custom glyph sets1 In the Glyphs panel, choose the Custom Glyph Set from the Show menu.2 Right-click (Wind

169USING INDESIGN CS4Text• Press Shift+Ctrl+Alt+' (Windows) or Shift+Command+Option+' (Mac OS) to switch between turning on and off the Use

170USING INDESIGN CS4TextSpell-checking and language dictionariesCheck spellingYou can spell-check a selected range of text, in all of the text in a s

171USING INDESIGN CS4Text4 When unfamiliar or misspelled words or other possible errors are displayed, choose an option:• Click Skip to continue spell

10USING INDESIGN CS4ResourcesGraphics and drawing improvementsEdit Original flexibilityUse the Edit With command to choose which application to use to

172USING INDESIGN CS4Text• Select Dictionary. This opens the Dictionary dialog box where you can select the Target dictionary, change hyphenation brea

173USING INDESIGN CS4TextCreate or add user dictionariesYou can create a user dictionary, or you can add user dictionaries from previous InDesign or I

174USING INDESIGN CS4Text• To change the order of the user dictionaries, drag and drop them. The order of the dictionaries in the list is the order in

175USING INDESIGN CS4TextExport a word listYou can export word lists to a text file (.txt) and then import that list of words into a user dictionary i

176USING INDESIGN CS4TextNote: If you work with many different partners or clients, you might want to deselect the Merge User Dictionary Into Document

177USING INDESIGN CS4Text3 Type the footnote text. Footnote added to documentA. Reference number B. Footnote text As you type, the footnote area exp

178USING INDESIGN CS4TextRestart Numbering Every If you want numbering to restart within the document, select this option and choose Page, Spread, or

179USING INDESIGN CS4TextAllow Split Footnotes Select this option if you want footnotes to break across a column when the footnote exceeds the amount

180USING INDESIGN CS4Text• When you cut or copy text that includes the footnote reference number, the footnote text is also added to the clipboard. If

181Chapter 6: StylesA style is a collection of formatting attributes that can be applied to items throughout a document. You can create styles for par

11USING INDESIGN CS4ResourcesInteractivity featuresPage transitions in PDF and SWF filesApply page transitions directly in InDesign to individual page

182USING INDESIGN CS4StylesStyles panel overviewUse the Character Styles panel to create, name, and apply character styles to text within a paragraph;

183USING INDESIGN CS4Styles8 To specify the formatting attributes, click a category (such as Basic Character Formats) on the left, and specify the att

184USING INDESIGN CS4Styles3 In the Load Styles dialog box, make sure that a check mark appears next to the styles you want to import. If any existing

185USING INDESIGN CS4StylesSee also “Use Quick Apply” on page 223“Override character and paragraph styles” on page 187Apply a character style1 Selec

186USING INDESIGN CS4Styles2 In the Paragraph Styles panel, right-click (Windows) or Control-click (Mac OS) the parent style, and then choose Apply [

187USING INDESIGN CS4Styles3 In the Delete Paragraph Style dialog box, select the style to replace it.If you select [No Paragraph Style] to replace a

188USING INDESIGN CS4StylesNote: When you clear overrides, paragraph-level overrides are removed from the entire paragraph, even if only part of the p

189USING INDESIGN CS4StylesSee also “Find and change text” on page 150“Find and change fonts” on page 161Drop caps and nested stylesThere are three

190USING INDESIGN CS4StylesCreate nested stylesYou can specify character-level formatting for one or more ranges of text within a paragraph or line. Y

191USING INDESIGN CS4StylesNote: For best results, apply nested styles as part of paragraph styles. If you apply nested styles as local overrides to a

Copyright© 2008 Adobe Systems Incorporated and its licensors. All rights reserved.Using Adobe® InDesign® CS4 for Windows® and Mac OSIf this guide is

12USING INDESIGN CS4ResourcesSee “Creating interactive documents for PDF” on page 523.Integration with Adobe Bridge CS4Browse, organize, label, and p

192USING INDESIGN CS4StylesLoop through nested stylesYou can repeat a series of two or more nested styles throughout a paragraph. A simple example wou

193USING INDESIGN CS4StylesLooping through nested styles5 Click OK.Nested style character style optionsTo determine how a nested character style ends,

194USING INDESIGN CS4StylesEnd Nested Style Character Extends the nested style up to or through the appearance of the End Nested Style character you

195USING INDESIGN CS4StylesUsing GREP style to format phone numbers with a character styleA. Character style B. GREP expression For a video tutorial

196USING INDESIGN CS4StylesObject stylesAbout object stylesJust as you use paragraph and character styles to quickly format text, you can use object s

197USING INDESIGN CS4StylesNote: The Based On option lets you link styles to each other, so that changes in one style ripple through the styles that a

198USING INDESIGN CS4Styles2 Click an object style in the Control panel or the Object Styles panel to apply a style.If you choose Clear Overrides When

199USING INDESIGN CS4StylesClear attributes ignored in an object styleYou may want to remove attributes from an object, even if those attributes are i

200USING INDESIGN CS4Styles3 If you delete a style that is applied to objects or on which other styles are based, you will be prompted to specify a re

201USING INDESIGN CS4StylesWorking with stylesDuplicate styles or style groups❖ Right-click (Windows) or Control-click (Mac OS) a style or style grou

13USING INDESIGN CS4ResourcesUser interface enhancementsCustomized workspace enhancementsSelect a task-based workspace that unclutters your screen and

202USING INDESIGN CS4Styles2 Choose Delete Style Group from the Styles panel menu, and then click Yes.3 For each style in the group, specify a replace

203Chapter 7: Combining text and objectsTo enhance your design, try blending graphics and text by using anchored objects, text wrap, or type on a path

204USING INDESIGN CS4Combining text and objectsFor a video tutorial on working with anchored frames, see www.adobe.com/go/vid0073.Create an anchored o

205USING INDESIGN CS4Combining text and objectsInline and Above Line position optionsWhen you choose Inline or Above Line from the Position menu in th

206USING INDESIGN CS4Combining text and objectsCustom position optionsYou can use the following options when positioning a custom-positioned anchored

207USING INDESIGN CS4Combining text and objectsRight side of object aligned with left side of text frameNote: Depending on what you choose for X Relat

208USING INDESIGN CS4Combining text and objectsY Offset Moves the object up or down. Positive values move the object downward.Keep Within Top/Bottom

209USING INDESIGN CS4Combining text and objects• To create an anchored object that maintains its position on the page (such as the top left corner) as

210USING INDESIGN CS4Combining text and objects6 From the Y Relative To menu, choose the page item that you want to use as the vertical basis for alig

211USING INDESIGN CS4Combining text and objectsIf you want to move an inline or above line object outside of the text frame, convert it to a custom-po

14Chapter 2: WorkspaceThe Adobe® InDesign® CS4 workspace is arranged to help you focus on designing and producing pages efficiently. When you first st

212USING INDESIGN CS4Combining text and objects2 Using the Selection tool or Direct Selection tool , select the object you want to wrap text around

213USING INDESIGN CS4Combining text and objectsText frames inside a group aren’t affected by a text wrap you apply to the group.To set default text wr

214USING INDESIGN CS4Combining text and objectsObject Shape text wrap (left) and with Invert option selected (right)Change the shape of a text wrap1 U

215USING INDESIGN CS4Combining text and objectsWhen you paste an object as an inline object, its text wrap boundaries are preserved.Suppress text wrap

216USING INDESIGN CS4Combining text and objectsIgnore text wrap in a text frameIn some cases, you’ll want to turn off text wrap in a text frame. For e

217USING INDESIGN CS4Combining text and objectsNote: If neither clicking nor dragging seems to work, make sure that the small plus sign appears next t

218USING INDESIGN CS4Combining text and objectsNote: The Spacing value compensates for the way characters fan out around a curve or sharp angle. It h

219USING INDESIGN CS4Combining text and objectsPosition pointer on center bracket, and then drag across path to flip type.You can also flip type on

220USING INDESIGN CS4Combining text and objects• To keep the center of each character’s baseline on the path while keeping each vertical edge in line

221Chapter 8: TypographyTypography gives visual form to language. AdobeInDesign CS4 gives you the tools you need to set type that suits your content.

15USING INDESIGN CS4WorkspaceDefault Illustrator workspaceA. Tabbed Document windows B. Application bar C. Workspace switcher D. Panel title bar E

222USING INDESIGN CS4TypographySee also Working with Text video“Control panel overview” on page 22Copy type attributes (Eyedropper)You can use the Ey

223USING INDESIGN CS4TypographyType attributes copied to selected textChange which text attributes the Eyedropper tool copies1 In the toolbox, double-

224USING INDESIGN CS4Typography• To apply an item without closing the Quick Apply list, press Shift+Enter (Windows) or Shift+Return (Mac OS).• To clo

225USING INDESIGN CS4Typography2 Do any of the following:• In the Character panel or Control panel, select a font in the Font Family menu or a style i

226USING INDESIGN CS4TypographyRegular (left) and OpenType (right) fonts A. Ordinals B. Discretionary ligatures C. Swashes OpenType fonts may inclu

227USING INDESIGN CS4TypographyOpenType font attributesWhen you use an OpenType font, you can select specific OpenType features from the Control panel

228USING INDESIGN CS4TypographyProportional Oldstyle Varying-height figures with varying widths are provided. This option is recommended for a classi

229USING INDESIGN CS4TypographyMultiple master fontsMultiplemaster fonts are customizable Type 1 fonts whose typeface characteristics are described in

230USING INDESIGN CS4TypographyIf InDesign ignores the leading change, it may be due to Vertical Justification or Align To Baseline Grid being selecte

231USING INDESIGN CS4TypographyYou can also use manual kerning, which is ideal for adjusting the space between two letters. Tracking and manual kernin

16USING INDESIGN CS4Workspace• On the Mac, the Application frame groups all the workspace elements in a single, integrated window that lets you treat

232USING INDESIGN CS4TypographyAdjust kerning manually1 Using the Type tool , click to place an insertion point between two characters.Note: If a ran

233USING INDESIGN CS4TypographyFormatting charactersFor a video tutorial on formatting characters, see www.adobe.com/go/lrvid4275_id.Apply baseline sh

234USING INDESIGN CS4TypographyChange underline or strikethrough optionsCreating custom underlining is especially useful when you want to create an ev

235USING INDESIGN CS4TypographyWith OpenType fonts, when you choose Ligatures from the Character panel menu or Control panel menu, InDesign produces a

236USING INDESIGN CS4TypographySee also “Applying color” on page 437“Add rules (lines) above or below paragraphs” on page 241“Applying gradients to

237USING INDESIGN CS4TypographySee also “Hyphenation and spelling dictionaries” on page 172Change the case of typeThe All Caps or Small Caps commands

238USING INDESIGN CS4TypographyNote: The Sentence Case command assumes that the period (.), exclamation point (!), and question mark (?) characters

239USING INDESIGN CS4TypographyYou can change a preferences option to indicate how scaled text appears in panels:• By default, with Apply To Content s

240USING INDESIGN CS4TypographyTo ensure formatting consistency, change paragraph spacing in the paragraph styles you define. See also “Add paragraph

241USING INDESIGN CS4TypographyAdd rules (lines) above or below paragraphsRules are paragraph attributes that move and are resized along with the para

17USING INDESIGN CS4WorkspaceNarrow blue drop zone indicates Color panel will be docked on its own above the Layers panel group.A. Title bar B. Tab

242USING INDESIGN CS4Typography11 To make sure that the rule above text is drawn within the text frame, select Keep In Frame. If this option isn’t sel

243USING INDESIGN CS4TypographyTo highlight paragraphs that violate Keep Options, choose Edit > Preferences > Composition (Windows) or InDesig

244USING INDESIGN CS4TypographyAligning textAlign or justify textText can be aligned with one or both edges (or insets) of a text frame. Text is said

245USING INDESIGN CS4TypographyYou can also align only the first line of a paragraph to the baseline grid, allowing the rest of the lines to follow th

246USING INDESIGN CS4TypographyAlign or justify text vertically within a text frameYou can align or distribute lines of text in a frame along its vert

247USING INDESIGN CS4Typography4 If you choose Justify and you want to prevent the leading value from becoming disproportionately larger than the para

248USING INDESIGN CS4TypographyAlign the Tabs dialog box ruler with your text1 Scroll through your document to display the top of the text frame.2 Cli

249USING INDESIGN CS4TypographyThe first tab setting is right-aligned; the second tab setting is left-aligned.To insert a tab character in a table, ch

250USING INDESIGN CS4Typography• To return to the default tab stops, choose Clear All from the panel menu.Change a tab from one alignment to another1

251USING INDESIGN CS4Typography• Can be used with a tab leader. Right indent tabs use the tab leader of the first tab stop past the right margin, or,

18USING INDESIGN CS4WorkspaceNavigator panel being dragged out to new dock, indicated by blue vertical highlightNavigator panel now in its own dockYou

252USING INDESIGN CS4Typography• To create a hanging indent of one pica, type a positive value (such as 1p) in the Left Indent box and type a negative

253USING INDESIGN CS4TypographyLast line right indent1 Type your paragraphs. In the last line of each paragraph, place the insertion point before the

254USING INDESIGN CS4TypographyBullets and numberingCreate bulleted or numbered listsIn bulleted lists, each paragraph begins with a bullet character.

255USING INDESIGN CS4Typography4 To end the list (or list segment, if the list is to be continued later in the story), click the Bulleted List or Numb

256USING INDESIGN CS4TypographyBy default, bullets and numbers inherit some of their text formatting from the first character in the paragraph to whic

257USING INDESIGN CS4TypographyAdd a bullet character1 In the Bullets And Numbering dialog box, select Bullets from the List Type menu, then click Add

258USING INDESIGN CS4TypographyDefining listsA defined list can be interrupted by other paragraphs and lists, and can span different stories and diffe

259USING INDESIGN CS4Typography2 Click New in the Define Lists dialog box.3 Enter a name for the list, choose whether you want to continue numbering a

260USING INDESIGN CS4TypographyCreate multi-level listsA multi-level list is a list that describes hierarchical relationships between the list paragra

261USING INDESIGN CS4Typography9 In the Number box, enter metacharacters or select metacharacters from the menus to describe the number formatting you

19USING INDESIGN CS4WorkspaceManipulate panel groups• To move a panel into a group, drag the panel’s tab to the highlighted drop zone in the group. Ad

262USING INDESIGN CS4TypographyYou can use the Table Of Contents feature to generate a list of tables or figures. See also “Creating a table of conten

263USING INDESIGN CS4Typography• Right-click (Windows) or Command-click (Mac OS) the selection, and then choose Convert Numbering To Text or Convert

264USING INDESIGN CS4TypographyChoose a composition method for a paragraph❖ Do any of the following:• From the Paragraph panel menu, choose Adobe Para

265USING INDESIGN CS4TypographyAdjust hyphenation automaticallyHyphenation is based on word lists that can be stored either in a separate user diction

266USING INDESIGN CS4Typography2 Choose Type > Insert Special Character > Hyphens And Dashes > Nonbreaking Hyphen.Create a nonbreaking spa

267USING INDESIGN CS4TypographyBefore (top) and after (bottom) glyph scaling in justified textGlyph scaling can help in achieving even justification;

268Chapter 9: TablesA table consists of rows and columns of cells. A cell is like a text frame in which you can add text, anchored frames, or other ta

269USING INDESIGN CS4TablesCreate a table from existing textBefore you convert text to a table, make sure that you set up the text properly. 1 To prep

270USING INDESIGN CS4TablesSee also “Place (import) text” on page 128Add text to a tableYou can add text, anchored objects, XML tags, and other table

271USING INDESIGN CS4TablesHeader rows repeated once per frameTo number tables sequentially, such as Table 1A, Table 1B, and so on, add a variable to

20USING INDESIGN CS4WorkspacePanels collapsed to iconsPanels expanded from icons• To collapse or expand all panel icons in a dock, click the double ar

272USING INDESIGN CS4TablesSelecting and editing tablesSelect table cells, rows, and columnsWhen you select part or all of the text in a cell, that se

273USING INDESIGN CS4TablesBefore and after selecting table• Drag the Type tool across the entire table.You can also select a table in the same way yo

274USING INDESIGN CS4TablesInsert a row or column by draggingWhen adding columns, if you drag more than one and one-half times the width of the column

275USING INDESIGN CS4TablesSee also “Keys for tables” on page 682Move within a table using Tab• Press Tab to move to the next cell. If you press Tab

276USING INDESIGN CS4Tables2 Choose Table > Convert Table To Text.3 For both Column Separator and Row Separator, specify the separators you want t

277USING INDESIGN CS4TablesEditing tables in Story EditorA. Table icon B. Overset text C. Overset graphic • To expand or collapse the table in Stor

278USING INDESIGN CS4TablesSee also “Table strokes and fills” on page 282Creating and Formatting Tables videoResize columns, rows, and tablesYou can

279USING INDESIGN CS4TablesNote: If the table spans more than one frame in a story, you cannot use the pointer to resize the entire table.Distribute c

280USING INDESIGN CS4TablesInsert tabs into a table cellWhen the insertion point is in a table, pressing Tab moves the insertion point to the next cel

281USING INDESIGN CS4TablesMerge cellsYou can combine two or more cells in the same row or column into a single cell. For example, you can merge the c

21USING INDESIGN CS4WorkspaceSave a custom workspace1 With the workspace in the configuration you want to save, do one of the following: • (Photoshop,

282USING INDESIGN CS4TablesTable strokes and fillsAbout table strokes and fillsYou can add strokes and fills to your tables in a number of ways. Use t

283USING INDESIGN CS4Tables2 Choose Table > Cell Options > Strokes And Fills.3 In the proxy preview area, specify which lines will be affected

284USING INDESIGN CS4TablesAdd diagonal lines to a cell1 Using the Type tool , place the insertion point in or select the cell or cells in which you

285USING INDESIGN CS4Tables2 For Alternating Pattern, select the type of pattern you want to use. Select Custom if you want to specify a pattern; for

286USING INDESIGN CS4TablesUsing cell styles in table stylesWhen you create a table style, you can specify which cell styles are applied to different

287USING INDESIGN CS4TablesChange how styles are listed in the panel• Select Small Panel Rows to display a condensed version of the styles.• Drag the

288USING INDESIGN CS4TablesAuto-Rename Renames the loaded style. For example, if both documents have a style named “Table Style 1,” the loaded style

289USING INDESIGN CS4Tables2 Adjust settings in the dialog box, and then click OK.Delete table and cell stylesWhen you delete a style, you can select

290USING INDESIGN CS4Tables• To apply a table style and remove both cell styles and overrides, hold down Alt+Shift (Windows) or Option+Shift (Mac OS)

291Chapter 10: Long document featuresAssemble long documents using books, tables of contents, and indexes. You can group related documents in a book f

This product contains either BISAFE and/or TIPEM software by RSA Data Security, Inc. Copyright © 1994 Hewlett-Packard Company. Permission to use, copy

22USING INDESIGN CS4WorkspaceBleed Mode Displays artwork as if it were output, with all non-printing elements suppressed (grids, guides, non-printi

292USING INDESIGN CS4Long document featuresTo open a document in a book file, double-click the document name in the Book panel.See also “Synchronize b

293USING INDESIGN CS4Long document featuresSynchronize book documentsWhen you synchronize documents in a book, the items you specify—styles, variables

294USING INDESIGN CS4Long document features3 In the Book panel, select the documents you want to synchronize with the style source document. If no doc

295USING INDESIGN CS4Long document features• Choose Update Numbering > Update All Numbers from the Book panel menu. 4 If Automatic Document Conver

296USING INDESIGN CS4Long document featuresStart numbering on an odd or even pageYou can start document numbering on odd- or even-numbered pages in bo

297USING INDESIGN CS4Long document featuresCreating a table of contentsAbout tables of contentsA table of contents (TOC) can list the contents of a bo

298USING INDESIGN CS4Long document features• If the necessary styles do not appear in the pop-up menus in the Table of Contents dialog box, you may ne

299USING INDESIGN CS4Long document features8 Click OK.A loaded text cursor appears. Before you click, you can move to a different page or create a

300USING INDESIGN CS4Long document featuresNote: The settings in the Style section apply only to the style currently selected under Include Paragraph

301USING INDESIGN CS4Long document featuresNote: The sort order for a table of contents is determined by the document’s default language setting. To c

23USING INDESIGN CS4WorkspaceControl panel menuTo open dialog boxes associated with Control panel icons, Alt-click (Windows) or Option-click (Mac OS)

302USING INDESIGN CS4Long document featuresCreate a paragraph style with a tab leader1 Choose Window > Type & Tables > Paragraph Styles to

303USING INDESIGN CS4Long document featuresCreating an indexAbout indexingYou can create a simple keyword index or a comprehensive, detailed guide to

304USING INDESIGN CS4Long document features3. Generate the index. Generating the index creates a set of entries for markers and their accompanying pa

305USING INDESIGN CS4Long document featuresYou create and edit a topic list using the Index panel in Topic mode. Note that Topic mode displays topics

306USING INDESIGN CS4Long document featuresEdit an index topicUse the Index panel to edit entries before or after you generate an index. Changes you m

307USING INDESIGN CS4Long document features3 Select Reference.If entries added to the Topic list do not appear in the Reference, choose Show Unused To

308USING INDESIGN CS4Long document features• Click OK to add the index entry and close the dialog box.Note: If you click Cancel after clicking Add, t

309USING INDESIGN CS4Long document featuresWhen searching for occurrences of the selected text, InDesign considers only whole words, and searches are

310USING INDESIGN CS4Long document featuresAdd “See” or “See also” cross-references to an indexCross-references are index entries that point to relate

311USING INDESIGN CS4Long document featuresGenerate an indexOnce you’ve added index entries and previewed them in the Index panel, you’re ready to gen

24USING INDESIGN CS4WorkspaceChange Interface preferences1 Choose Edit > Preferences > Interface (Windows) or InDesign > Preferences >

312USING INDESIGN CS4Long document featuresIndex with nested entries A. Title B. Section heading C. Level 1 entry D. Level 2 subentry E. Topic F.

313USING INDESIGN CS4Long document featuresPage Range Type or select a special character to separate the first and last numbers in a page range (such

314USING INDESIGN CS4Long document features• If the same characters are input in the Topic Level box, they are handled as separate index entries if a

315USING INDESIGN CS4Long document features2 Choose Remove Unused Topics in the Index panel menu. All topics that do not have page numbers associated

316USING INDESIGN CS4Long document featuresTypes of markers A. Tagged text B. Index marker C. Hyperlink View markers• To display markers, choose Ty

317Chapter 11: DrawingWith drawing tools, you have complete control over the shape, stroke (outline), and fill of any object you draw. All graphics op

318USING INDESIGN CS4DrawingYou change the shape of a path by dragging its anchor points, the direction points at the end of direction lines that appe

319USING INDESIGN CS4DrawingAbout direction lines and direction pointsWhen you select an anchor point that connects curved segments (or select the seg

320USING INDESIGN CS4DrawingDrawing with the line or shape toolsDraw basic lines and shapes1 In the toolbox, do one of the following:• To draw a line

321USING INDESIGN CS4Drawing2 Double-click the Polygon tool , specify the following settings, and click OK:• For Number of Sides, type a value for t

25USING INDESIGN CS4WorkspaceYou cannot edit the default menu set.2 Click Save As, type the name of the menu set, and click OK. 3 From the Category me

322USING INDESIGN CS4Drawing3 After you’ve begun dragging, hold down Alt (Windows) or Option (Mac OS). The Pencil tool displays a small circle (and,

323USING INDESIGN CS4DrawingNote: Depending on where you begin to redraw the path and in which direction you drag, you may get unexpected results. For

324USING INDESIGN CS4Drawing3 Click again where you want the segment to end (Shift-click to constrain the angle of the segment to a multiple of 45°).4

325USING INDESIGN CS4DrawingDrawing the second point in a curveA. Starting to drag second smooth point B. Dragging away from previous direction line,

326USING INDESIGN CS4DrawingReposition anchor points as you draw❖ After you click to create an anchor point, keep the mouse button pressed down, hold

327USING INDESIGN CS4Drawing2 Reposition the Pen tool where you want the curved segment to end, drag to complete the curve, and release the mouse butt

328USING INDESIGN CS4DrawingEditing pathsSelect paths, segments, and anchor pointsBefore you can reshape or edit a path, you need to select the path’s

329USING INDESIGN CS4Drawing• When you initially draw a smooth point with the Pen tool, dragging the direction point changes the length of the directi

330USING INDESIGN CS4Drawing2 Press Backspace (Windows) or Delete (Mac OS) to delete the selected segment. Pressing Backspace or Delete again erases

331USING INDESIGN CS4DrawingAdd or delete anchor pointsAdding anchor points can give you more control over a path or it can extend an open path. Howev

26USING INDESIGN CS4WorkspaceUse keyboard shortcut setsTool tips provide an instantaneous reference for shortcuts. InDesign also provides a shortcut e

332USING INDESIGN CS4Drawing3 Position the Convert Direction Point tool over the anchor point you want to convert, and do one of the following:• To co

333USING INDESIGN CS4DrawingSplit a pathYou can split a path, graphics frame, or empty text frame at any anchor point or along any segment. When you s

334USING INDESIGN CS4DrawingSmoothness Controls the amount of smoothing applied when you use the tool. Smoothness can range from 0% to 100%; the high

335USING INDESIGN CS4DrawingResizing a graphics frameA. Increasing frame B. Decreasing frame 4 To move the graphic within the frame, place the Posit

336USING INDESIGN CS4DrawingApplying strokesA. Stroke applied to text frame B. Stroke applied to text outline C. Stroke applied to circle If you fr

337USING INDESIGN CS4DrawingJoin Specify the appearance of the stroke at corner points:• Miter join Creates pointed corners that extend beyond the

338USING INDESIGN CS4Drawing2 With the line or path selected, open the Stroke panel, and choose a style in the Start and End menus. The Start menu app

339USING INDESIGN CS4Drawing• To delete a dash, dot, or stripe, drag it out of the ruler window. (However, a custom stroke style must contain at least

340USING INDESIGN CS4DrawingChange corner appearanceYou can use the Corner Options command to quickly apply corner effects to any path. Available corn

341USING INDESIGN CS4Drawing• Preserve the transparent holes within some text characters, such as o and e, when you convert characters to editable let

27USING INDESIGN CS4Workspace4 In the Commands list, select the command that you want to define or redefine.5 In the New Shortcut box, press the keys

342USING INDESIGN CS4DrawingYou can change the shape of any part of a compound path by using the Direct Selection tool to select an anchor point on

343USING INDESIGN CS4DrawingCreate compound shapesYou create compound shapes using the Pathfinder panel (Window > Object & Layout > Pathfi

344USING INDESIGN CS4DrawingCreate a compound shapeYou can work with a compound shape as a single unit or release its component paths to work with eac

345USING INDESIGN CS4Drawing• Use the converted outlines as text frames, so that you can type or place text in them.• Change the stroke attributes of

346Chapter 12: GraphicsThe versatile importing capabilities of Adobe InDesign CS4 make it a powerful tool for integrating graphics from many other pro

347USING INDESIGN CS4GraphicsAbout bitmap imagesBitmap images—technically called raster images—use a rectangular grid of picture elements (pixels) to

348USING INDESIGN CS4GraphicsDesktop printing Desktop printing usually requires images within the range of 72 ppi (for photographs printed on a 300

349USING INDESIGN CS4Graphics“Control layer visibility in imported images” on page 361“Paste or drag graphics” on page 363Create a layered PDF in Ad

350USING INDESIGN CS4GraphicsGradients Linear or radial gradients created in Illustrator can be modified using the Gradient tool or Gradient panel in

351USING INDESIGN CS4GraphicsImporting PDF pagesUsing the Place command, you can specify which pages you want to import from a multipage PDF or an Ill

28USING INDESIGN CS4WorkspaceSelect a tool from the default toolbox by clicking it. The toolbox also contains several hidden tools related to the visi

352USING INDESIGN CS4GraphicsSee also “Acrobat (.pdf) and Illustrator (.ai) import options” on page 358“Control layer visibility in imported images”

353USING INDESIGN CS4GraphicsYou can use an image-editing program such as Photoshop to create a clipping path to create a transparent background for a

354USING INDESIGN CS4GraphicsEPS files can contain Open Prepress Interface (OPI) comments, which let you use fast, low-resolution versions (proxies) o

355USING INDESIGN CS4GraphicsPortable Network Graphics (.png) filesThe Portable Network Graphics (PNG) format uses adjustable, lossless compression to

356USING INDESIGN CS4Graphics• Hold down Shift as you click Open or Shift-double-click a file name.Note: When you place a graphic created in Illustrat

357USING INDESIGN CS4GraphicsDeselect this option if you’re using a proxy-based workflow and plan to have your service providers perform the image rep

358USING INDESIGN CS4GraphicsProfile If Use Document Default is selected, leave this option unchanged. Otherwise, choose a color source profile that

359USING INDESIGN CS4GraphicsIf you specify multiple pages, hold down Alt (Windows) or Option (Mac OS) while placing the file to place them all at th

360USING INDESIGN CS4GraphicsInDesign (.indd) import optionsInDesign preserves the layout, graphics, and typography in a placed INDD file. However, th

361USING INDESIGN CS4Graphics• To create a frame of a certain size and import the graphic into the frame, drag to define the frame. The frame conforms

29USING INDESIGN CS4WorkspaceHidden tools menuChange the toolbox layout1 Choose Edit > Preferences > Interface (Windows) or InDesign > Pre

362USING INDESIGN CS4Graphics• To display the layer or layer set, click the empty eye column next to the layer or layer set.• To display only the cont

363USING INDESIGN CS4GraphicsPaste or drag graphicsWhen you copy and paste or drag a graphic into an InDesign document, some attributes of the origina

364USING INDESIGN CS4GraphicsUse Place instead of PasteThe image may still be low resolution even though you changed the display performance settings.

365USING INDESIGN CS4GraphicsDisplay performance optionsThese options control how graphics are displayed on the screen, but they do not affect the pri

366USING INDESIGN CS4GraphicsIn previous versions of Adobe Bridge (CS2 and CS3), you can create a contact sheet for InDesign pages using the Create In

367USING INDESIGN CS4GraphicsLinks panel A. Category columns B. One or more instances modified icon C. Modified icon D. Missing-link icon E. Embed

368USING INDESIGN CS4GraphicsSee also “Adobe Version Cue” on page 101Links panel videoUse the Links panel• To display the Links panel, choose Window

369USING INDESIGN CS4GraphicsTo change the information displayed in the Link Info section of the Links panel, choose Panel Options from the Links pane

370USING INDESIGN CS4GraphicsNote: Placed EPS files may contain OPI links, which appear in the Links panel. Don’t relink OPI links to files other than

371USING INDESIGN CS4GraphicsFind missing linksBy default, InDesign checks for missing links and tries to resolve them when you open a document. Two p

30USING INDESIGN CS4WorkspaceGallery of drawing and type toolsPen tool lets you draw straight and curved paths.Add Anchor Point tool lets you add anch

372USING INDESIGN CS4Graphics5 Click Select (Windows) or Choose (Mac OS).Replace an imported file using the Place command1 Do one of the following:•

373USING INDESIGN CS4GraphicsReusing graphics and textWays to reuse graphics and textInDesign offers several different ways to repurpose graphics and

374USING INDESIGN CS4Graphics3 Click the loaded snippet cursor where you want the upper-left corner of the snippet file to be.If you placed the insert

375USING INDESIGN CS4GraphicsWhen adding an item to an object library, InDesign saves all page, text, and image attributes, and maintains interrelatio

376USING INDESIGN CS4Graphics• Select one or more objects in a document window, and click the New Library Item button in the Object Library panel.• Se

377USING INDESIGN CS4GraphicsChange the object library displayThe object library displays objects as thumbnails or as a text list. You can sort the th

378Chapter 13: Frames and objectsLaying out your artwork in Adobe InDesign CS4 is made easy using tools that let you select, stack, and transform obje

379USING INDESIGN CS4Frames and objectsPath with bounding box selected (left), path selected (middle), and path with anchor point selected (right)• Yo

380USING INDESIGN CS4Frames and objectsNote: For more precise moving and scaling, and for other modifications such as rotation, use the Control panel

381USING INDESIGN CS4Frames and objects• With a frame selected, choose Select > Content from the Object menu or the frame’s context menu.• With a

31USING INDESIGN CS4WorkspaceSee also “Understanding paths and shapes” on page 317Gallery of transformation toolsSee also “Transforming objects” on p

382USING INDESIGN CS4Frames and objectsSelect nested or overlapping objectsWhen a frame contains an object, the contained object is said to be nested

383USING INDESIGN CS4Frames and objectsNote: The context menu options are sensitive to the location of the pointer.Select multiple nested objects1 Usi

384USING INDESIGN CS4Frames and objectsTransforming objectsTransform panel overviewUse the Transform panel to view or specify geometric information fo

385USING INDESIGN CS4Frames and objectsReference point moved to center (left), and object scaled (right)❖ Do one of the following:• To specify a diffe

386USING INDESIGN CS4Frames and objectsObject’s rotation angle displayed relative to pasteboardIf you prefer, you can deselect the Transformations Are

387USING INDESIGN CS4Frames and objectsParent frame’s position displayed relative to zero point of documentNested object’s position displayed relative

388USING INDESIGN CS4Frames and objectsNote: This option does not change how stroke weights are affected when scaling a frame, only whether any change

389USING INDESIGN CS4Frames and objects• When you rotate, skew, or scale a group, the settings apply to the entire group, as well as to the individual

390USING INDESIGN CS4Frames and objects2 Select the Free Transform tool . • To move objects, click anywhere within the bounding box, and then drag.•

391USING INDESIGN CS4Frames and objects• In the Rotation Angle box on the Transform or Control panel, type a positive angle to rotate selected objec

ivContentsChapter 1: ResourcesActivation and registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

32USING INDESIGN CS4WorkspaceGallery of modification and navigation toolsViewing the workspaceZoom in and outUse the Zoom tool or the Zoom commands to

392USING INDESIGN CS4Frames and objectsMove objectsUse the Selection tool to move both the frame and its content; use the Direct Selection tool to mov

393USING INDESIGN CS4Frames and objectsMove objects to a precise location1 Select an object to move.2 If you want to use a different reference point f

394USING INDESIGN CS4Frames and objectsSee also “Resize objects” on page 394“Scale objects” on page 395Resize objectsWhen you drag the handle of a f

395USING INDESIGN CS4Frames and objectsSee also “Scale objects” on page 395“Scaling vs. resizing objects” on page 393“Use smart guides” on page 60S

396USING INDESIGN CS4Frames and objects• Type a percentage value (such as 120%), or a specific distance (such as 10p) in the Scale X Percentage or Sca

397USING INDESIGN CS4Frames and objectsReset scaling value to 100%In some cases, you may want to reset the Scale X and Scale Y values of an object to

398USING INDESIGN CS4Frames and objectsShear (skew) objectsShearing an object slants or skews it along its horizontal or vertical axis, and can also r

399USING INDESIGN CS4Frames and objectsShear an object using the Shear commandYou can shear an object by a specific amount by using the Shear command.

400USING INDESIGN CS4Frames and objectsUnless all values are the default values, clearing transformations results in a change of appearance for the ob

401USING INDESIGN CS4Frames and objectsObjects distributed horizontally to selection (top) and to margins (bottom)1 Select the objects to align or dis

33USING INDESIGN CS4Workspace• To zoom in or out, press Alt (Windows) or Option (Mac OS) while using the mouse scroll wheel or sensor.• To magnify by

402USING INDESIGN CS4Frames and objectsUsing the Distribute Horizontal Centers option and adding a value for Use SpacingA. Spaces the objects evenly f

403USING INDESIGN CS4Frames and objectsGrouping, locking, and duplicating objectsGroup or ungroup objectsYou can combine several objects into a group

404USING INDESIGN CS4Frames and objectsSee also “Lock or unlock layers” on page 80Duplicate objectsYou can duplicate objects using a number of differ

405USING INDESIGN CS4Frames and objects3 In the Attributes panel, select Nonprinting.See also “Set a layer as nonprinting” on page 80Working with fra

406USING INDESIGN CS4Frames and objects• If you’re removing text characters, select them with the Type tool .2 Do one of the following:• To permanent

407USING INDESIGN CS4Frames and objectsSet frame fitting optionsYou can associate a fitting option to a placeholder frame so that whenever new content

408USING INDESIGN CS4Frames and objectsMoving the content, but not its frameNote: If you hold down the mouse button on a graphic before you move it, a

409USING INDESIGN CS4Frames and objectsYou can quickly enlarge a frame equally around all sides by using the Transform or Control panel. Select the fr

410USING INDESIGN CS4Frames and objectsClipping pathsClipping pathsClipping paths crop part of the artwork so that only a portion of the artwork appea

411USING INDESIGN CS4Frames and objectsWhen you place a Photoshop file, the Image Import Options dialog box lets you choose to use the default clippin

34USING INDESIGN CS4Workspace• Use the mouse scroll wheel or sensor to scroll up and down. To pan left or right, press Ctrl (Windows) or Command (Mac

412USING INDESIGN CS4Frames and objectsThreshold levels at 25 (left) and 55 (right)Tolerance Specifies how similar a pixel’s lightness value can be t

413USING INDESIGN CS4Frames and objectsRestrict to Frame Creates a clipping path that stops at the visible edge of the graphic. This can result in a

414Chapter 14: Transparency effectsWhen you create an object in Adobe InDesign, by default it appears solid; that is, it has an opacity of 100%. You c

415USING INDESIGN CS4Transparency effectsAdd and edit transparency effects in the Effects panelA. Blending mode B. Levels C. FX icon D. Clear effec

416USING INDESIGN CS4Transparency effectsStroke Affects only the object’s stroke (including its gap color). Fill Affects only the object’s fill.Text

417USING INDESIGN CS4Transparency effectsYou can move effects from one level to another in the same object by dragging the FX icon. Clear transparency

418USING INDESIGN CS4Transparency effectsNote: In addition to the descriptions covered here, see “Common transparency settings and options” on page 4

419USING INDESIGN CS4Transparency effectsClick the Drop Shadow button on the Control panel to quickly apply a drop shadow to or remove a drop shadow

420USING INDESIGN CS4Transparency effectsUse Global Light Applies the global light source as specified for all transparency effects. Choosing this op

421USING INDESIGN CS4Transparency effects• To adjust the mid-point between two opacity stops, drag a diamond above the Gradient Slider. Where the diam

35USING INDESIGN CS4Workspace• To close all windows for all open documents, press Shift+Ctrl+Alt+W (Windows) or Shift+Command+Option+W (Mac OS).Use a

422USING INDESIGN CS4Transparency effectsSee also “Synchronize color settings across Adobe applications” on page 465“Applying transparency to groups”

423USING INDESIGN CS4Transparency effectsUse the View menu to quickly change transparency display between Fast Display, Typical Display, and High Qual

424USING INDESIGN CS4Transparency effectsScreen Multiplies the inverse of the blend and base colors. The resulting color is always a lighter color. S

425USING INDESIGN CS4Transparency effectsIsolate blending modesWhen you apply a blending mode to an object, its colors blend with all objects beneath

426USING INDESIGN CS4Transparency effects3 Choose Object > Group. 4 In the Effects panel, select Knockout Group. (If the option is not visible, se

427USING INDESIGN CS4Transparency effectsAbout transparency flattener presetsIf you regularly print or export documents that contain transparency, you

428USING INDESIGN CS4Transparency effects• To base a preset on a predefined preset, select one in the list and click New.• To edit an existing preset,

429USING INDESIGN CS4Transparency effectsCustom Opens the Custom Spread Flattener Settings dialog box for specifying settings.Ignore the flattener pr

430USING INDESIGN CS4Transparency effectsTransparency Flattener Preset optionsName/Preset Specifies the name of the preset. Depending on the dialog b

431USING INDESIGN CS4Transparency effectstransparent background). Preserve Alpha Transparency can be useful if you are exporting to SWF or SVG, since

36USING INDESIGN CS4WorkspaceIn the Control panel and the Transform panel, you can duplicate the selected object and apply the calculation to the dupl

432USING INDESIGN CS4Transparency effectsBest practices when creating transparencyIn most cases, flattening produces excellent results when you use an

433USING INDESIGN CS4Transparency effects• If you create a high-resolution print piece that you’ll also publish as a high-profile PDF document on a w

434USING INDESIGN CS4Transparency effects• If you must use Acrobat 4.0 compatibility, your document contains spot colors, and you want to create a PD

435Chapter 15: ColorApplying colors and gradients to paths, frames, and type is a common publishing task, whether you’re publishing in print or export

436USING INDESIGN CS4ColorAbout process colorsA process color is printed using a combination of the four standard process inks: cyan, magenta, yellow,

437USING INDESIGN CS4ColorThe InDesign equivalents to nonglobal swatches are unnamed colors. Unnamed colors do not appear in the Swatches panel, and t

438USING INDESIGN CS4ColorSelect a color with the Color PickerThe Color Picker lets you choose colors from a color field or specify colors numerically

439USING INDESIGN CS4ColorRemove fill or stroke color1 Select the text or object whose color you want to remove.2 In the Toolbox, click the Fill butto

440USING INDESIGN CS4ColorNote: If you select an object that currently uses a named swatch, editing its color using the Color panel will change the co

441USING INDESIGN CS4ColorApply colors using the Eyedropper toolUse the Eyedropper tool to copy fill and stroke attributes, such as color, from any

37USING INDESIGN CS4WorkspaceLog into Adobe web servicesRegardless of which application you use to access the Connections panel, logging in automatica

442USING INDESIGN CS4ColorWorking with swatchesSwatches panel overviewThe Swatches panel (Window > Swatches) lets you create and name colors, grad

443USING INDESIGN CS4ColorRegistration Registration is a built-in swatch that causes objects to print on every separation from a PostScript printer

444USING INDESIGN CS4Color4 For Color Mode, choose the mode you want to use in defining the color. Avoid changing the mode after you define a color.5

445USING INDESIGN CS4ColorEdit the default colors in the Swatches panelYou can change the swatches that appear by default in new documents.1 Close all

446USING INDESIGN CS4ColorDelete individual swatchesWhen you delete a swatch that has been applied to an object in the document, InDesign prompts you

447USING INDESIGN CS4ColorNote: You cannot share the following types of swatches between applications: patterns, gradients, mixed inks and tints, and

448USING INDESIGN CS4ColorLoad swatches from predefined custom color librariesYou can select from a range of color libraries—including the PANTONE Pro

449USING INDESIGN CS4ColorToyo Color Finder Includes 1050 colors based on the most common printing inks used in Japan. You can use the Toyo 94 Color

450USING INDESIGN CS4ColorTo delete a saved search, select the Custom option in the pop-up menu. Then clear the searches you want to delete, and click

451USING INDESIGN CS4Color• Double-click any of the swatches in the color group to set the active color (foreground/background or stroke/fill) in your

38USING INDESIGN CS4WorkspaceYou can access ConnectNow directly from the application interface.1 Choose File > Share My Screen.2 In the Share My Sc

452USING INDESIGN CS4ColorCreate a tint swatch using the Color panel1 In the Swatches panel, select a swatch.2 In the Color panel, drag the Tint slide

453USING INDESIGN CS4ColorCreate a gradient swatchYou can create, name, and edit gradients using the same Swatches panel you use to work with solid co

454USING INDESIGN CS4ColorApply an unnamed gradient using the Gradient panelAlthough the Swatches panel is the recommended panel for creating and stor

455USING INDESIGN CS4ColorAdd intermediate colors to a gradient1 Double-click a gradient swatch in the Swatches panel, or display the Gradient panel.2

456USING INDESIGN CS4ColorDefault gradient fill (left) and gradient applied across objects (right)If a compound path with a gradient is selected, you

457USING INDESIGN CS4ColorFor information on converting text outlines to paths, see “Create paths from text outlines” on page 344.See also “Change th

458USING INDESIGN CS4Color3 To include an ink in the mixed ink swatch, click the empty box next to its name. An ink icon appears. A mixed ink swatch

459USING INDESIGN CS4ColorManage mixed ink groupsUse the Swatches panel to delete mixed ink groups, add swatches, and convert mixed ink swatches to pr

460USING INDESIGN CS4ColorSee also “Apply colors using the Eyedropper tool” on page 441Working with spot-color channels in an Adobe Photoshop (PSD) f

461Chapter 16: Color managementA color management system reconciles color differences among devices so that you can be reasonably certain of the color

39USING INDESIGN CS4Workspace4 In the When Scaling section, you can determine how scaled objects are reflected in panels and how the content of scaled

462USING INDESIGN CS4Color managementA color management system translates colors with the help of color profiles. A profile is a mathematical descript

463USING INDESIGN CS4Color managementCreating a viewing environment for color managementYour work environment influences how you see color on your mon

464USING INDESIGN CS4Color managementIf you decide to change the default settings, easy-to-use presets let you configure Adobe color management to mat

465USING INDESIGN CS4Color management6. Use color management when printing and saving files.Keeping the appearance of colors consistent across all o

466USING INDESIGN CS4Color managementChange the appearance of CMYK black (Illustrator, InDesign)Pure CMYK black (K=100) appears jet black (or rich bla

467USING INDESIGN CS4Color managementColor-managing imported imagesColor-managing imported images (Illustrator, InDesign)How imported images are integ

468USING INDESIGN CS4Color managementView or change profiles for imported bitmap images (InDesign)InDesign allows you to view, override, or disable pr

469USING INDESIGN CS4Color managementColor-managing PDFs for online viewingWhen you export PDFs, you can choose to embed profiles. PDFs with embedded

470USING INDESIGN CS4Color managementSoft-proof colors1 Choose View > Proof Setup, and do one of the following:• Choose a preset that corresponds

471USING INDESIGN CS4Color managementSimulate Black Ink Simulates the dark gray you really get instead of a solid black on many printers, according t

40USING INDESIGN CS4Workspace• Creating object styles. (See “Object styles” on page 196.)• Creating table and cell styles. (See “Table and cell style

472USING INDESIGN CS4Color managementSave or load a custom proof setup (Photoshop, InDesign)1 Choose View > Proof Setup > Custom.2 Do either o

473USING INDESIGN CS4Color managementIf you select a PostScript printer, you can take advantage of PostScript color management. PostScript color manag

474USING INDESIGN CS4Color managementIn general, you have the following choices for handling colors when creating PDFs:• (PDF/X-3) Does not convert co

475USING INDESIGN CS4Color managementDocument profiles Define the specific RGB or CMYK color space of a document. By assigning, or tagging, a documen

476USING INDESIGN CS4Color managementGamma The brightness of the midtone values. The values produced by a monitor from black to white are nonlinear—i

477USING INDESIGN CS4Color managementEmbed a color profileTo embed a color profile in a document you created in Illustrator, InDesign, or Photoshop, y

478USING INDESIGN CS4Color management2 For RGB Profile and CMYK Profile, select one of the following:Discard (Use Current Working Space) Removes the

479USING INDESIGN CS4Color management2 Click Advanced. The following additional ICC profile types are available under Destination Space:Multichannel P

480USING INDESIGN CS4Color managementA working space profile acts as the source profile for newly created documents that use the associated color mode

481USING INDESIGN CS4Color managementAbout missing and mismatched color profilesFor a newly created document, the color workflow usually operates seam

41USING INDESIGN CS4Workspace3 Do one of the following:• To save the recovered data, choose File > Save As, specify a location and a new filename,

482USING INDESIGN CS4Color managementview colors accurately in Adobe applications. Select this option if you want to use a safe CMYK workflow. In InDe

483USING INDESIGN CS4Color managementAbout rendering intentsA rendering intent determines how a color management system handles color conversion from

484Chapter 17: Trapping colorThe quality of a printer’s work depends in large part on getting different inks to print exactly in register. To minimize

485USING INDESIGN CS4Trapping colorAvoid the need for trapping by eliminating the possibility of misregistration in your use of color. Prevent misregi

486USING INDESIGN CS4Trapping colorTrapping imported bitmap imagesBuilt-in trapping can trap bitmap images, such as photographs, to text and graphics.

487USING INDESIGN CS4Trapping colorMaximizing trapping performanceWhether you use Adobe In-RIP trapping or built-in trapping, you can save time by not

488USING INDESIGN CS4Trapping color• Adobe In-RIP. This option works only when you target an output device that supports Adobe In-RIP Trapping.7 If yo

489USING INDESIGN CS4Trapping color3 Specify the following options, and then click OK:Name Type a name for the preset. You can’t change the name of

490USING INDESIGN CS4Trapping colorTrap assignments list the presets you have applied to various pages; the trap assignments are updated each time you

491USING INDESIGN CS4Trapping colorNote: (InDesign) If you choose Application Built-In trapping, and you specify a Default trap width or Black trap wi

vUSING INDESIGN CS4ContentsSpell-checking and language dictionaries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

42USING INDESIGN CS4Workspace“Application Error”“The instruction at ‘[memory address]’ referenced memory at ‘[memory address]’. The memory could not b

492USING INDESIGN CS4Trapping colorBlack Density Indicates the neutral density value at or above which InDesign considers an ink to be black. For exa

493USING INDESIGN CS4Trapping colorAbout trapping blackWhen creating or editing presets, the value you type for Black Color determines what is conside

494USING INDESIGN CS4Trapping colorSee also “Synchronize book documents” on page 293Adjusting ink options for trappingAdjusting ink neutral density v

495USING INDESIGN CS4Trapping colorNote: The speciality inks and varnishes used in the document may have been created by mixing two spot inks or by mi

496Chapter 18: PDFExporting Adobe InDesign CS4 documents to PDF format preserves the look and content of the original InDesign documents. PDF files ca

497USING INDESIGN CS4PDFYou can export a document, a book, or selected documents in a book as a single PDF file. You can also copy content from your I

498USING INDESIGN CS4PDFExport a book to PDF1 Do one of the following:• To create a PDF of the entire book, click in a blank area of the Book panel to

499USING INDESIGN CS4PDFof transparency). These PDFs can be opened in Acrobat 5.0 and Acrobat Reader 5.0 and later. In InDesign, this preset also cre

500USING INDESIGN CS4PDFStandard (Acrobat only) Creates PDF files to be printed to desktop printers or digital copiers, published on a CD, or sent to

501USING INDESIGN CS4PDFTo make a .joboptions file available in the Adobe PDF Presets menu, you can also drag it to the Settings folder where your PDF

43Chapter 3: LayoutThe decisions you make when you first set up a document affect how efficiently you can design and produce pages. Proper planning he

502USING INDESIGN CS4PDFAbout PDF/X standardsPDF/X standards are defined by the International Organization for Standardization (ISO). PDF/X standards

503USING INDESIGN CS4PDFGeneral options for PDFsClick the General category in the Export Adobe PDF dialog box to set the following options:Description

504USING INDESIGN CS4PDFInteractive Elements Exports all movies, sounds, and buttons. Acrobat 4.0 and 5.0 require that sounds be embedded and movies

505USING INDESIGN CS4PDF• Bicubic Downsampling To Uses a weighted average to determine pixel color, which usually yields better results than the simp

506USING INDESIGN CS4PDFColor management and PDF/X output options for PDFs You can set the following options in the Output area of the Export Adobe PD

507USING INDESIGN CS4PDFequivalents), those changes will be reflected in the exported file and in the saved document, but the settings won’t be saved

508USING INDESIGN CS4PDFAdding security to PDF filesWhen saving as PDF, you can add password protection and security restrictions, limiting not only w

509USING INDESIGN CS4PDFChanges Allowed Defines which editing actions are allowed in the PDF document.• None Prevents users from making any changes

510USING INDESIGN CS4PDFIf characters are unconventional (left), the substitution font does not match (right).Preparing a document for on-screen viewi

511USING INDESIGN CS4PDFFrom InDesign, you can export your document to a composite PDF file called a digital master. These digital masters are compact

44USING INDESIGN CS4LayoutMaster Text Frame Select this option to create a text frame the size of the area within the margin guides, matching the col

512USING INDESIGN CS4PDF• For best results, use only CMYK images in a four-color-process job. Alternatively, you can choose to convert RGB images to C

513USING INDESIGN CS4PDFYou can improve the accessibility and reuse of Adobe PDF documents by adding tags to the InDesign document before you export.

514USING INDESIGN CS4PDFFor people who are not able to see or decode the visual appearance of documents, assistive technology can access the content o

515USING INDESIGN CS4PDFHeadings and columns (top) reflow in a logical reading order (bottom).See also “Rearrange structured elements” on page 574Tag

516USING INDESIGN CS4PDFTags in the Structure pane and Tags panelTag page items manually1 Choose Window > Tags to display the Tags panel.2 Choose

517USING INDESIGN CS4PDFLabel graphics for use with screen-reader softwareIf you want screen readers to describe graphical elements that illustrate im

518Chapter 19: Dynamic documentsDesign your Adobe InDesign CS4 document so that it can be exported to SWF, XFL, or PDF. For SWF and XFL files, specify

519USING INDESIGN CS4Dynamic documentsSWF exportA. Document in InDesign before SWF export B. Interactive SWF file in web browser For a video and ins

520USING INDESIGN CS4Dynamic documents2 To export the document to SWF format, choose File > Export. Choose SWF from the Save As Type (Windows) or F

521USING INDESIGN CS4Dynamic documentsXFL exportA. Document in InDesign before XFL export B. XFL file opened in Flash Pro For a video tutorial on ex

45USING INDESIGN CS4Layout• Column guides appear in front of margin guides. When a column guide is exactly in front of a margin guide, it hides the ma

522USING INDESIGN CS4Dynamic documentsSee also “Export content to XFL” on page 118Flash export issuesConsider the following factors when designing yo

523USING INDESIGN CS4Dynamic documentsText When exporting to SWF or XFL, you can determine whether text is output as Flash text, vector paths, or ras

524USING INDESIGN CS4Dynamic documentsHyperlinks In an exported PDF document, clicking a hyperlink jumps to another location in the same document, to

525USING INDESIGN CS4Dynamic documents3 Do one of the following to indicate where you want the bookmark to jump:• Click an insertion point in text.• S

526USING INDESIGN CS4Dynamic documentsBookmarks panel showing bookmarks being nested under a parent bookmark• To move a bookmark out of a nested posit

527USING INDESIGN CS4Dynamic documentsOpen the Hyperlinks panel• Choose Window > Interactive > Hyperlinks. • Choose Window > Type & Tab

528USING INDESIGN CS4Dynamic documents• Select a previously added URL from the URL menu. The hyperlink appearance is the same as that used in the prev

529USING INDESIGN CS4Dynamic documents4 For Document, select the document containing the destination that you want to jump to. All open documents that

530USING INDESIGN CS4Dynamic documents4 For Document, select the document containing the destination that you want to jump to. All open documents that

531USING INDESIGN CS4Dynamic documentsNote: To edit a hyperlink to a URL, select the hyperlink, edit the URL in the URL text box, and then press Tab o

46USING INDESIGN CS4LayoutInDesign also lets you control how close an object needs to be to snap to a guide, whether guides should be displayed in fro

532USING INDESIGN CS4Dynamic documentsCross-referencesIf you’re writing a manual or reference document, you may want to include a cross-reference to r

533USING INDESIGN CS4Dynamic documents• Choose Window > Type & Tables > Cross-References, and then choose Insert Cross-Reference from the Hy

534USING INDESIGN CS4Dynamic documents4 In the Definition text box, add or remove any text as needed. Click the Building Block icon to insert buildi

535USING INDESIGN CS4Dynamic documentsCreating cross-references to partial paragraphsYou can design cross-reference formats to include only the first

536USING INDESIGN CS4Dynamic documentsApply character styles within a cross-referenceIf you want to emphasize a section of text within a cross-referen

537USING INDESIGN CS4Dynamic documentsDelete cross-reference formatsYou cannot delete a cross-reference format that has been applied to cross-referenc

538USING INDESIGN CS4Dynamic documentsEdit cross-referencesTo change the appearance of the source cross-reference or specify a different format, you c

539USING INDESIGN CS4Dynamic documentsMovies and soundsAdd movies and sound files to documentsYou can add movies and sound clips to a document, or you

540USING INDESIGN CS4Dynamic documentsSelect Interactive Elements so that media clips can be played in the PDF document.Adding SWF files in InDesignIf

541USING INDESIGN CS4Dynamic documentsFloating Window Play the movie in a separate window. If you select this option, specify the size ratio and posi

47USING INDESIGN CS4LayoutNote: The Margins And Columns dialog box doesn’t alter columns inside text frames. Text frame columns exist only within indi

542USING INDESIGN CS4Dynamic documentsResize movie objects, posters, or framesWhen you add a movie to the InDesign document, the movie object and post

543USING INDESIGN CS4Dynamic documentsIf you export to PDF 1.5 or laterQuickTime is specified as the preferred player when exporting to PDF. To change

544USING INDESIGN CS4Dynamic documentsPage turn transition in SWF file1 In the Pages panel, select the spreads to which you want to apply the page tra

545USING INDESIGN CS4Dynamic documentsViewing page transitions in a PDFTo include page transitions when you export the PDF document, select the Intera

546USING INDESIGN CS4Dynamic documents4 Choose Window > Interactive > Buttons to display the Buttons panel, use the Selection tool to select the

547USING INDESIGN CS4Dynamic documentsFor example, suppose you want to create a button that causes a sound to play in a PDF document. You can place th

548USING INDESIGN CS4Dynamic documentsEvent typesEvents determine how actions are activated in buttons when the document is exported to Adobe PDF. (In

549USING INDESIGN CS4Dynamic documents2 In the Buttons panel, do any of the following:• To deactivate actions, deselect the check box next to the item

550USING INDESIGN CS4Dynamic documentsButton states A. Pointer not over button area (Normal) B. Pointer enters button area (Rollover) C. Pointer cli

551USING INDESIGN CS4Dynamic documents2 Do any of the following:• To delete the Rollover or Click state, click the Delete icon at the bottom of the pa

48USING INDESIGN CS4LayoutRulers and measurement unitsChange rulers and measurement unitsYou can change measurement units for the on-screen rulers and

552USING INDESIGN CS4Dynamic documents2 Place the image you want to be used as the target button. In the Buttons panel, click the [Normal] state to co

553Chapter 20: XMLAdobe InDesign CS4 is one of many applications that can produce and use XML. After you tag content in an InDesign file, you save and

554USING INDESIGN CS4XMLFor example, in the following image, you can see a chapter element that contains (is the parent of) several recipe elements. E

555USING INDESIGN CS4XMLThe Tags panel lists tags for elements. You can import, export, add, delete, and rename tags. You use the Tags panel to apply

556USING INDESIGN CS4XMLFor more information on using XML in K4 or InCopy workflows, contact your system administrator.Importing XMLXML import and lay

557USING INDESIGN CS4XMLManually placing imported XML contentPlace content automatically By planning ahead, you can automate the process of placing X

558USING INDESIGN CS4XMLNote: InDesign recognizes special namespace attributes that can specify paragraph or character styles in XML. For more informa

559USING INDESIGN CS4XML3 Choose File > Import XML (or choose Import XML on the Structure pane menu) and select the XML file you want to import.4

560USING INDESIGN CS4XMLImportant: The Map Tags To Styles command reapplies styles throughout a document, sometimes with unwanted results. When you ma

561USING INDESIGN CS4XML• The structure of the document (as shown in the Structure pane) must parallel the structure of the imported XML file. In othe

49USING INDESIGN CS4LayoutShow or hide rulers❖ In Normal View Mode (View > Screen Mode > Normal), choose View > Show Rulers or Hide Rulers

562USING INDESIGN CS4XMLYou can also create placeholder text to ensure XML data is placed and formatted correctly on the page. Placeholder text can al

563USING INDESIGN CS4XMLCreate a placeholder tableYou can import XML elements into a placeholder table as well as a placeholder frame. In a table, eac

564USING INDESIGN CS4XMLStructure pane showing structure of placeholder textA. Element that will contain all repeated elements B. Element that will b

565USING INDESIGN CS4XML6 Format the text as you want it to appear in the final document.7 Tag the text frame with the tag for the parent element that

566USING INDESIGN CS4XMLInDesign will list the XML file in the Links panel and display a yellow alert triangle in the panel if the XML source file cha

567USING INDESIGN CS4XMLTagging content for XMLCreate and load XML tagsBefore you tag page items, create (or load) tags to identify each content type

568USING INDESIGN CS4XMLNote: InDesign automatically adds tags to the Tags panel when you load an XML file.1 Choose Load Tags from the Tags panel menu

569USING INDESIGN CS4XMLSee also “Work with attributes” on page 575“Map XML tags to styles” on page 559Tag frames manuallyYou can tag frames by usin

570USING INDESIGN CS4XMLMap Styles To Tags dialog box3 To match style names to tag names, click Map By Name. Styles that are named identically to tag

571USING INDESIGN CS4XMLUntag an itemUntag an item to remove its tag but retain the associated content.1 Select the element in the Structure pane, or

50USING INDESIGN CS4LayoutChange the zero pointThe zero point is the position at which the zeros on the horizontal and vertical rulers intersect. By

572USING INDESIGN CS4XMLA tagged frame and, within it, tag markers.❖ Do any of the following:• To display color-coded tagged frames, choose View >

573USING INDESIGN CS4XMLStructure pane A. Triangle to expand or collapse elements B. Element C. Text snippet D. Attribute Additionally, elements m

574USING INDESIGN CS4XMLRearrange structured elementsYou can change the order and hierarchical rank of elements in the Structure pane. However, observ

575USING INDESIGN CS4XMLSee also “Keys for working with XML” on page 687Insert a parent elementInsert a parent element in the Structure pane to maint

576USING INDESIGN CS4XMLAn attribute includes a name (href, in this case) and a value.You can add attributes to any element except the DOCTYPE element

577USING INDESIGN CS4XMLEdit href attributesInDesign creates href attributes automatically to handle image files. The href attribute defines the on-di

578USING INDESIGN CS4XMLSee also “Rearrange structured elements” on page 574Add a comment1 Select the element about which you will comment.Note: To a

579USING INDESIGN CS4XMLWorking with DTD files in InDesign A. DOCTYPE element from the DTD file (Structure pane) B. Locked tag from the DTD file (Tag

580USING INDESIGN CS4XMLDelete a DTD file❖ Choose Delete DTD from the Structure pane menu.InDesign deletes the copy of the DTD file stored in the InDe

581USING INDESIGN CS4XML• Applied tags to items on the pages of your document.• Adjusted the hierarchy of tagged elements in the Structure pane, if ne

51USING INDESIGN CS4Layout• To lock or unlock the zero point, right-click (Windows) or Control-click (Mac OS) the zero point of the rulers, and choos

582USING INDESIGN CS4XMLSee also “Create and load XML tags” on page 567“Tagging content for XML” on page 567“Rearrange structured elements” on page

583Chapter 21: PrintingTo make optimal decisions about printing, you should understand basic printing principles, including how the resolution of your

584USING INDESIGN CS4PrintingTransparent objectsIf the artwork contains objects with transparency features that you added using the Effects panel or t

585USING INDESIGN CS4PrintingSequence Choose All Pages to print all pages of a document. Choose Even Pages Only or Odd Pages Only to print only those

586USING INDESIGN CS4PrintingSpecifying pages to printYou can specify a page range using either absolute numbering (the page’s position in the current

587USING INDESIGN CS4PrintingComparison of printing a letter-size page on Letter, Letter.extra, or Tabloid paperNote: The preview in the lower-left ar

588USING INDESIGN CS4PrintingSpecify a custom paper sizeIf you’re using a printer that accommodates various paper sizes, such as a high-resolution ima

589USING INDESIGN CS4PrintingChoose which layers are printed or exported to PDF1 To review or change the Show Layer and Print Layer settings for your

590USING INDESIGN CS4PrintingPreview documentsYou can view how the document’s pages fit on the chosen paper size before you print to a PostScript prin

591USING INDESIGN CS4PrintingCustom page view (left) and cut sheet view (right) A. Direction of media travel B. Transverse deselected C. Paper size

viUSING INDESIGN CS4ContentsChapter 12: GraphicsUnderstanding graphics formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

52USING INDESIGN CS4Layout• To measure a custom angle, drag to create the first line of the angle. Position the tool over either end point of the meas

592USING INDESIGN CS4PrintingNote: Some InDesign printing features appear in both the printer driver dialog boxes and the InDesign Print dialog box. F

593USING INDESIGN CS4PrintingEdit print presets❖ Do one of the following:• Choose File > Print, adjust print settings, and click Save Preset. In t

594USING INDESIGN CS4Printing3 Select either All Printer’s Marks or individual marks.Print the bleed or slug areasSpecify the bleed and slug areas in

595USING INDESIGN CS4PrintingOffset Specifies how far from the edge of the page (not the bleed) InDesign will draw printer’s marks. By default, InDes

596USING INDESIGN CS4PrintingYou can have InDesign tile a document automatically, or you can specify the tiles yourself. Tiling manually lets you cont

597USING INDESIGN CS4PrintingNote: When you print spreads, each spread is scaled separately.Scale a document manually1 Choose File > Print.2 In th

598USING INDESIGN CS4PrintingChoose from the following options in the Graphics area of the Print dialog box to control how fonts are downloaded to the

599USING INDESIGN CS4Printingthe comments; the service provider must have access to the original high-resolution image on a server at replacement time

600USING INDESIGN CS4PrintingPreserving numbers is recommended when you are following a safe CMYK workflow. Preserving numbers is not recommended for

601USING INDESIGN CS4PrintingText As Black Select this option to print all text created in InDesign in black, unless it has the color None or Paper o

53USING INDESIGN CS4Layout• File type, resolution, and color space when a graphic file is selected. Resolution is displayed as both actual pixels per

602USING INDESIGN CS4PrintingImproving gradients and color blends in printPostScript Level 2 and PostScript 3 output devices can print up to 256 shade

603USING INDESIGN CS4PrintingPreflighting files before handoffPreflight panel overviewBefore printing or handing off the document to a service provide

604USING INDESIGN CS4PrintingDefine a preflight profile1 Choose Define Profiles from the Preflight panel menu or from the Preflight menu at the bottom

605USING INDESIGN CS4PrintingView and resolve preflight errorsIn the error list, only the categories with errors are listed. You can click the arrow n

606USING INDESIGN CS4PrintingSet Preflight options1 Choose Preflight Options from the Preflight panel menu.2 Specify the following options, and then c

607USING INDESIGN CS4Printing3 Under Preflight Profile, indicate whether you want to use the profile specified in the Use Profile menu or the embedded

608USING INDESIGN CS4Printing• Click Package to begin packaging.3 Fill in the printing instructions. The filename you type is the name of the report t

609USING INDESIGN CS4PrintingRepair links and imagesThe Links And Images area of the Package Inventory dialog box lists all links, embedded images, an

610USING INDESIGN CS4PrintingA printer driver isn’t used when the printer selection is “PostScript® File.”The PPD used by the selected printer appears

611USING INDESIGN CS4Printing• All device and driver dependencies are removed, so that the file will print to almost any output device. However, speci

54USING INDESIGN CS4LayoutBaseline grid in document window A. First grid line B. Increment between grid lines 6 For View Threshold, type a value to

612USING INDESIGN CS4Printing2 In the InDesign Print dialog box, click the Setup button at the bottom of the dialog box.3 In the printer driver’s dial

613USING INDESIGN CS4PrintingEPS export optionsWhen you export to EPS, you can specify the following options:PostScript® Specifies a level of compati

614USING INDESIGN CS4PrintingPrinting bookletsImpose a document for booklet printingThe Print Booklet feature lets you create printer spreads for prof

615USING INDESIGN CS4Printingdocument. The Space Between Pages, Bleed Between Pages, and Signature Size options are dimmed when 2-up Saddle Stitch is

616USING INDESIGN CS4Printing28-page booklet with a color coverA. Color signature for cover B. Black-and-white inside page Consecutive Creates a tw

617USING INDESIGN CS4PrintingBleed Between Pages Specifies the amount of space used to allow page elements to encroach the gap in Perfect Bound print

618USING INDESIGN CS4Printing2 Do any of the following:• Click Preview on the left side of the dialog box. To flip through the printer spreads, click

619Chapter 22: Color separationsTo produce high-quality separations, it helps to be familiar with the basics of printing, including line screens, reso

620USING INDESIGN CS4Color separationsSee also “Print or save separations” on page 632“Export to PDF” on page 496Preparing Files for Output videoPre

621USING INDESIGN CS4Color separationsView the process color equivalents of a spot color1 Select the spot color in the Swatches panel.2 Choose CMYK in

55USING INDESIGN CS4LayoutSnapping objects to gridsWhen snapping is enabled, moving an object within the snap zone of a grid location will cause the o

622USING INDESIGN CS4Color separationsConsider the following issues when printing composites:• While no proof will give you an exact representation of

623USING INDESIGN CS4Color separationsSee also “Overprinting page items” on page 625“Keys for using the Separations Preview panel” on page 691“Separ

624USING INDESIGN CS4Color separationsAreas that exceed the specified ink coverage limit are shown in red.4 To check ink coverage for a specific area,

625USING INDESIGN CS4Color separationsYour design workflow may require a certain color to be set to overprint. For example, you want to print all the

626USING INDESIGN CS4Color separationsOverprint a stroke or fillYou can overprint strokes or fills of any selected paths using the Attributes panel. A

627USING INDESIGN CS4Color separations• To overprint a color applied to the spaces in a dashed, dotted, or patterned line, select Overprint Gap.Note:

628USING INDESIGN CS4Color separationsInks, separations, and screen frequencyInk Manager overviewThe Ink Manager provides control over inks at output

629USING INDESIGN CS4Color separations• To choose not to create a separation, click the printer icon next to the color’s name. The printer icon disapp

630USING INDESIGN CS4Color separationsAbout halftone screen frequencyIn commercial printing, continuous tone is simulated by dots (called halftone dot

631USING INDESIGN CS4Color separationsAbout emulsion and image exposureDepending on the type of printing press used and how information is transferred

56USING INDESIGN CS4LayoutCreate a ruler guide1 Make sure that both rulers and guides are visible, make sure the correct spread is targeted, and view

632USING INDESIGN CS4Color separationsSee also “Define preflight profiles” on page 603Proofing color separationsCreate a hard proof to verify that co

633USING INDESIGN CS4Color separations3 Click General, and specify the pages to separate.4 Click Output, and do one of the following:• To print to an

634Chapter 23: AutomationExtend the capabilities of Adobe InDesign CS4 by using scripts and plug-ins that you or someone else has created. Create form

635USING INDESIGN CS4AutomationOpen the Scripts panel❖ Choose Window > Automation > Scripts.Open the Script Label panel❖ Choose Window > A

636USING INDESIGN CS4AutomationEnable scripts attached to menusScript writers can use a special command that allows scripts to be attached to menu com

637USING INDESIGN CS4Automation2 Do any of the following, and then click OK:• To change the active set of plug-ins, choose one in the Set menu.• To d

638USING INDESIGN CS4AutomationData mergeA. Data source file B. Target document C. Merged document Basic steps for merging data1. Make plans to d

639USING INDESIGN CS4Automation5. Insert fields from the Data Merge panel into the target document.You can add data fields to either a document page

640USING INDESIGN CS4AutomationIf you get an error message when you type the @ symbol at the beginning of the field, type an apostrophe (') bef

641USING INDESIGN CS4AutomationInDesign automatically detects the type of delimiter and encoding used in the data source file, so showing the import o

57USING INDESIGN CS4LayoutRuler guides evenly spaced within page margins (left) and page edges (right)6 To delete any existing guides (including guide

642USING INDESIGN CS4Automation• To insert a field into grouped items, table cells, or nested items, drag the image field onto the target.Image field

643USING INDESIGN CS4AutomationIf you find problems with any of the records, such as typographical errors or extra spaces, it is recommended that you

644USING INDESIGN CS4Automation4 Change the content placement options. (See “Content placement options” on page 645.)5 Click OK.Merge recordsAfter y

645USING INDESIGN CS4AutomationLimitations for merging multiple recordsYou can choose Multiple Records to create more than one record per page. For ex

646USING INDESIGN CS4AutomationFill Frames Proportionally Places the image so that its height or width fills the frame, leaving the rest of the image

647Chapter 24: Sharing content between InCopy and InDesignAdobe InCopy is a professional writing and editing program that integrates tightly with Adob

648USING INDESIGN CS4Sharing content between InCopy and InDesignOpen assignment files created in InDesignInDesign users can create an assignment file

649USING INDESIGN CS4Sharing content between InCopy and InDesignOpen linked InCopy files exported from InDesignIn certain workflows, InDesign users mi

650USING INDESIGN CS4Sharing content between InCopy and InDesignSee also “Export content as separate InCopy files (InDesign)” on page 658Managed file

651USING INDESIGN CS4Sharing content between InCopy and InDesign• In InCopy, open the assignment file instead of an individual InCopy story. That way,

58USING INDESIGN CS4LayoutMove ruler guides❖ Using Selection tool or the Direct Selection tool , do any of the following:• To move a ruler guide, d

652USING INDESIGN CS4Sharing content between InCopy and InDesign6. In InDesign, make sure that all the content is checked in.The managed workflow ma

653USING INDESIGN CS4Sharing content between InCopy and InDesignNote: The Color pop-up menu in this dialog box is for identifying editorial notes and

654USING INDESIGN CS4Sharing content between InCopy and InDesignSharing contentExporting content from InDesignExporting content from InDesign to InCop

655USING INDESIGN CS4Sharing content between InCopy and InDesignInDesign Assignments panel A. InCopy content names B. InDesign document name C. Assi

656USING INDESIGN CS4Sharing content between InCopy and InDesignAssignment files include the following:• Links or pointers to the associated page item

657USING INDESIGN CS4Sharing content between InCopy and InDesignSimultaneously create assignments and add content (InDesign)1 In InDesign, create a do

658USING INDESIGN CS4Sharing content between InCopy and InDesignChange Click the Change button to specify the location of the assignments folder. By

659USING INDESIGN CS4Sharing content between InCopy and InDesign4 (Optional) In the Export InCopy Content dialog box, choose InCopy CS3 Interchange fr

660USING INDESIGN CS4Sharing content between InCopy and InDesignCreate a package for e-mail (InDesign)1 Create an assignment and add the content you w

661USING INDESIGN CS4Sharing content between InCopy and InDesignOpen a package (InCopy)❖ To open an InCopy package (*.icap or *.incp), do any of the f

59USING INDESIGN CS4LayoutChange ruler guide stacking orderBy default, ruler guides appear in front of all other guides and objects. However, some rul

662USING INDESIGN CS4Sharing content between InCopy and InDesignWorking with managed filesOpen shared contentOnly InCopy users can open assignment fil

663USING INDESIGN CS4Sharing content between InCopy and InDesign2 Do one of the following:• To check out a single InCopy content file, choose File &g

664USING INDESIGN CS4Sharing content between InCopy and InDesignUpdate contentTo make sure that you’re always working on the most up-to-date content,

665USING INDESIGN CS4Sharing content between InCopy and InDesign• Select the text or graphics frames in the Links panel, and click the Update Link but

666USING INDESIGN CS4Sharing content between InCopy and InDesignCheck in contentWhen you check in a managed content file, you save it to a shared loca

667USING INDESIGN CS4Sharing content between InCopy and InDesignNote: If you are working with a file managed by a Version Cue Workspace, a separate Ch

668USING INDESIGN CS4Sharing content between InCopy and InDesignSee also “Unlink content files (InDesign)” on page 669Delete assignments (InDesign)❖

669USING INDESIGN CS4Sharing content between InCopy and InDesignBecause InDesign automatically saves every editable InCopy content file when you save

670USING INDESIGN CS4Sharing content between InCopy and InDesignLayout You can create the basic layout geometry for the content in InDesign, and then

671USING INDESIGN CS4Sharing content between InCopy and InDesign• To split a note, place the insertion point inside a note.• To convert the note to te

60USING INDESIGN CS4LayoutUse smart guidesThe Smart Guides feature makes it easy to snap objects to items in your layout. As you drag or create an obj

672Chapter 25: Comparison of PageMaker and InDesign menusBrowse through these tables to learn where Adobe PageMaker commands are found in AdobeInDesig

673USING INDESIGN CS4Comparison of PageMaker and InDesign menusPageMaker Edit menu commandsPageMaker Layout menu commandsFile > Preferences >

674USING INDESIGN CS4Comparison of PageMaker and InDesign menusPageMaker Type menu commandsLayout > Go Back Layout > Go BackLayout > Go Fo

675USING INDESIGN CS4Comparison of PageMaker and InDesign menusPageMaker Element menu commandsPageMaker command InDesign equivalent Additional informa

676USING INDESIGN CS4Comparison of PageMaker and InDesign menusPageMaker Utilities menu commandsPageMaker View menu commandsElement > Polygon Sett

677USING INDESIGN CS4Comparison of PageMaker and InDesign menusPageMaker Window menu commandsView > Zoom Out View > Zoom OutView > Actual

678USING INDESIGN CS4Comparison of PageMaker and InDesign menusWindow > Hide/Show Layers Window > LayersWindow > Hide/Show Master Pages Wi

679Chapter 26: Keyboard shortcutsAdobe InDesign CS4 provides shortcuts to help you quickly work in documents without using the mouse. Many keyboard sh

680USING INDESIGN CS4Keyboard shortcutsSee also “Use keyboard shortcut sets” on page 26Keys for selecting and moving objectsThis table isn’t a comple

681USING INDESIGN CS4Keyboard shortcutsSee also “Use keyboard shortcut sets” on page 26Keys for transforming objectsThis table isn’t a complete list

61USING INDESIGN CS4LayoutPages and spreadsAbout pages and spreadsWhen you select the Facing Pages option in the File > Document Setup dialog box,

682USING INDESIGN CS4Keyboard shortcutsSee also “Use keyboard shortcut sets” on page 26Keys for editing paths and framesThis table isn’t a complete l

683USING INDESIGN CS4Keyboard shortcutsSee also “Use keyboard shortcut sets” on page 26Keys for finding and changing textThis table isn’t a complete

684USING INDESIGN CS4Keyboard shortcutsSee also “Use keyboard shortcut sets” on page 26Reset horizontal or vertical scale to 100% Shift+Ctrl+X or Shi

685USING INDESIGN CS4Keyboard shortcutsKeys for navigating through and selecting textThis table isn’t a complete list of keyboard shortcuts. It lists

686USING INDESIGN CS4Keyboard shortcutsSee also “Use keyboard shortcut sets” on page 26Result Windows Mac OSTemporarily select Hand tool Spacebar (w

687USING INDESIGN CS4Keyboard shortcutsKeys for working with XMLThis table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts

688USING INDESIGN CS4Keyboard shortcutsSee also “Use keyboard shortcut sets” on page 26Keys for the Control panelThis table isn’t a complete list of

689USING INDESIGN CS4Keyboard shortcutsSee also “Use keyboard shortcut sets” on page 26Keys for type panels and dialog boxesThis table isn’t a comple

690USING INDESIGN CS4Keyboard shortcutsSee also “Use keyboard shortcut sets” on page 26Keys for the Tabs panelThis table isn’t a complete list of key

691USING INDESIGN CS4Keyboard shortcutsKeys for the Color panelThis table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts t

viiUSING INDESIGN CS4ContentsPreparing PDFs for service providers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

62USING INDESIGN CS4Layout• To maintain the size of the Masters section and resize only the Pages section, choose Masters Fixed.Target or select a pag

692USING INDESIGN CS4Keyboard shortcutsSee also “Use keyboard shortcut sets” on page 26Keys for the Transform panelThis table isn’t a complete list o

693IndexAAcrobat. See Adobe Acrobatactions, button 547activation of software 1Adobe AcrobatSee also PDF filescomparing versions 502presets for expo

694USING INDESIGN CS4Indexbaseline gridabout aligning to 244aligning paragraphs to 244aligning table text to 280for text frames 124setting up 53b

695USING INDESIGN CS4Indexchecking spelling. See spell-checkingchoking. See trappingciceros 49clipping pathsSee also alpha channelsconverting to fram

696USING INDESIGN CS4IndexControl panelabout 22keyboard shortcuts for 688conversion settings, presets 498Convert Direction Point tool 331Convert T

697USING INDESIGN CS4Indexdrop capsapplying styles to 189creating 240removing 240ways of creating 189drop shadow effect 418DTD filesabout 555del

698USING INDESIGN CS4Indexsubstituting 509substituting missing fonts 228footers. See headers and footersfootnotescreating 176deleting 179layout opt

699USING INDESIGN CS4IndexIICC profilesSee also color profilesiconspanels as 19IDML format 104Illustrator. See Adobe Illustratorimage exposure, spec

700USING INDESIGN CS4Indexfor paths and frames 682for selecting and moving 680for Separations Preview panel 691for Swatches panel 691for tables 68

701USING INDESIGN CS4IndexMicrosoft Excelimporting as table 269Microsoft Wordimporting styles 184importing tables from 269millimeters 49missingfon

63USING INDESIGN CS4LayoutSee also “Control spread pagination” on page 64“Move or copy pages between documents” on page 64“Copy masters” on page 72

702USING INDESIGN CS4Indexopeningdocuments and templates 99PageMaker documents 109QuarkXPress files 107OpenType fontsabout 225applying attributes

703USING INDESIGN CS4Indexcombining 330connecting 322, 330converting text characters to 344copying 328copying segment of 328curved segments 318,

704USING INDESIGN CS4Indexresolving errors 605turning on or off 605prepressInk Manager options 628PDF files 512preflight check 603presetsfor conve

705USING INDESIGN CS4Indexconfiguring 48overriding default units 49preferences 51showing and hiding 49ruleslines above paragraphs 241XML rule sets

706USING INDESIGN CS4Indexoverprinting 627problems exporting 435specialty inks 494using with process colors 436spread guides. See ruler guidessprea

707USING INDESIGN CS4Indexinserting tabs 280selecting parts of 272tables, formattingabout 277resizing columns and rows 278text in table 279tables,

708USING INDESIGN CS4Indextransformation settings 384while duplicating 404transitions, page 543transparencySee also flatteningabout 414best practic

709USING INDESIGN CS4Indexworkflow managementabout 647basics 651checking content out and in 662icons 653identifying users 652version control and

64USING INDESIGN CS4Layout• Select one or more page icons in the Pages panel, and then choose Delete Page(s) or Delete Spread(s) in the Pages panel me

65USING INDESIGN CS4LayoutPages panel A. One-page spread B. Four-page spread, identified by brackets around page numbers C. Entire two-page spread s

66USING INDESIGN CS4LayoutImportant: Because of the settings that make it necessary to keep a left-facing page as the starting page, it can be difficu

67USING INDESIGN CS4LayoutRotating the spreadA. Before rotating spread B. Rotated spread view C. Rotate icon in Pages panel For a video tutorial on

68USING INDESIGN CS4LayoutWhen transforming objects, keep in mind that you’re working on a rotated page view. For example, if you’re editing a table o

69USING INDESIGN CS4LayoutSee also “Override or detach master items” on page 72Create mastersBy default, any document you create has a master page. Y

70USING INDESIGN CS4LayoutOriginal parent and child masters (left); when the parent master is modified, the child masters are automatically updated (r

71USING INDESIGN CS4Layout3 Change any option, and then click OK.Apply master pagesIf your document contains custom spreads (such as a 3- or 4-page fo

viiiUSING INDESIGN CS4ContentsChapter 26: Keyboard shortcutsDefault keyboard shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

72USING INDESIGN CS4LayoutCopy mastersYou can copy masters within the same document or from one document to another to use as the starting point for a

73USING INDESIGN CS4LayoutNote the difference between overriding and detaching master items on a document page:Override master item attributes Overri

74USING INDESIGN CS4LayoutPrevent a master item from being overriddenIn some instances, you want to override all but a few master items. For example,

75USING INDESIGN CS4Layout3 Determine what should occur if a loaded master has the same name as a master in the current document. • Choose Replace Mas

76USING INDESIGN CS4LayoutThe Layers panel lists layers with the frontmost layer appearing at the top of the panel.For a video tutorial on using layer

77USING INDESIGN CS4LayoutLock Layer Select this option to prevent changes to any objects on the layer. Selecting this option is the same as making t

78USING INDESIGN CS4LayoutSelect, move, and copy objects on layersBy default, you can select any object on any layer. In the Layers panel, dots mark l

79USING INDESIGN CS4LayoutDuplicate a layerWhen you duplicate a layer, you copy its contents and settings. The duplicate layer then appears above the

80USING INDESIGN CS4LayoutSet a layer as nonprinting1 Select the layer in the Layers panel.2 Choose Layer Options from the Layers panel menu.3 To prev

81USING INDESIGN CS4LayoutYou can also merge identically named layers for exporting a book to PDF.See also “Prepare layers before exporting a book to

1Chapter 1: ResourcesBefore you begin working with your software, take a few moments to read an overview of activation and the many resources availabl

82USING INDESIGN CS4LayoutIf you don’t see the crossbar inside an empty graphics frame, the frame edges display may be turned off. For a video tutoria

83USING INDESIGN CS4LayoutSee also “Use document templates” on page 102“Draw a placeholder shape” on page 320“Set frame fitting options” on page 40

84USING INDESIGN CS4Layout• Moving objects already aligned to any margin, column, bleed/slug, or ruler guide, or to any two guides perpendicular to ea

85USING INDESIGN CS4LayoutNumbering pages, chapters, and sectionsAdd basic page numberingYou can add a page number marker to your pages to specify whe

86USING INDESIGN CS4LayoutAdd page, section, and chapter numberingDetermine what kind of numbering you want to use for your document or book. For long

87USING INDESIGN CS4LayoutAdd an automatically updated section marker1 Define sections in your document. (See “Define section numbering” on page 87.)

88USING INDESIGN CS4LayoutDefine sections in a document1 In the Pages panel, select the first page in the section you want to define.2 Choose Layout

89USING INDESIGN CS4LayoutDocument numbering optionsYou can change document numbering options when you choose Layout > Numbering & Section Opt

90USING INDESIGN CS4LayoutCreate headers and footersHeaders and footers run through the top and bottom of the pages in your document, providing import

91USING INDESIGN CS4LayoutAdd automatic page numbers for story jumpsYou can easily maintain the jump lines of stories that continue to other pages, s