Adobe InDesign CS3 User Manual download pdf (Page 600)

INDESIGN CS3

User Guide

593

Data merge

A. Data source file B. Target document C. Merged document

Basic steps for merging data

1. Make plans to determine which data fields you’ll be using in your source and target documents.

Determine how you want the final document to look, so that you know which fields are necessary to accomplish the

merge. For example, if you are creating a postcard that will be mailed to customers, you might want to use the

following data fields:

<<Company Name>><<Address>><<City>>, <<State>><<Postal Code>>

Your spreadsheet or database might look like this:

Sample data file

2. Save the data source file—usually a spreadsheet or database file—as a comma-delimited (.csv) or tab-

delimited (.txt) text file.

Make sure that your data source file is structured in such a way that you can include the appropriate fields in your

target document. For example, the top row of a spreadsheet should contain the field names that you’ll use in the

target document, such as “Company” and “Address.”

For more information, see “About data source files” on page 594.

3. Create a target document that includes text and other items that remain the same in each version of the

target document.

For more information, see “About target documents” on page 595.

4. Select the data source using the Data Merge panel.

For more information, see “Select a data source” on page 595.

A

B

C

Empowered Writing

17404 NE 25th Street

Vancouver, WA 98684

dotPS Document Production Services

6365 Santana Row

San Diego, CA 92110

Adobe Systems, Inc.

345 Park Avenue

San Jose, CA 95110

<<Company Name>>

<<Address>>

<<City>>, <<State>> <<Postal Code>>

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