Adobe Acrobat 9 PRO Extended manuals

Adobe Acrobat 9 PRO Extended User Manual (546 pages)

Brand: Adobe | Category: Software | Size: 25.55 MB |

English

Table of contents

USING ADOBE

1

ACROBAT 9

1

PRO EXTENDED

1

Contents

3

Chapter 1: Getting started

7

Help and support

8

Product Help

9

Support resources

9

Adobe Exchange

9

What’s new

10

Collaboration

11

Multimedia and 3D models

11

Digital signatures

12

Creative professional

12

Getting started tutorials

13

Collaborate

15

PDF Portfolios

21

Security

25

Chapter 2: Workspace

28

Opening PDFs

29

Select another tool

29

Document message bar

30

Set preferences

30

Customizing the work area

31

About toolbars

32

Display and arrange toolbars

32

Show or hide toolbars

33

Move toolbars

33

Show or hide individual tools

34

Show or hide tool labels

34

Adjust navigation panels

35

Viewing PDF pages

36

Opening pages in a PDF

37

Page through a document

37

Jump to a specific page

38

Jump to bookmarked pages

38

Retrace your viewing path

39

Change the PDF/A viewing mode

39

Navigate with links

39

PDFs with file attachments

40

Open or close reading mode

40

View PDFs in Full Screen mode

40

Viewing PDFs in a web browser

41

Read articles

42

Preferences for viewing PDFs

43

Full Screen preferences

44

General preferences

45

Page Display preferences

46

Playing multimedia

47

Multimedia preferences

48

Multimedia Trust preferences

48

Adjusting PDF views

49

Show a page at actual size

50

• Drag the slider

51

Use split-window view

53

View grids

54

Create ruler guides

55

Measuring tool options

56

View cursor coordinates

57

Organizer

58

Adjust the Organizer window

59

Organize PDF collections

60

Expand an Organizer category

61

Expand the file structure

61

Maintaining the software

62

Non-English languages

63

Acrobat in Mac OS

64

Chapter 3: Creating PDFs

65

PostScript and EPS files

67

3D files

67

Adobe Presenter slide shows

67

Drag and drop to create PDFs

68

Prevent changes in PDF Editor

69

Scan documents to PDF

71

Optimize a scanned PDF

72

Scanning options

72

Scanner Options dialog box

73

Scanning tips

74

Using the Adobe PDF printer

76

About Acrobat PDFMaker

80

Convert a file to PDF

81

Convert Excel files to PDF

84

Convert Visio files to PDF

89

Converting web pages to PDF

96

Convert a web page to PDF

97

Web page conversion options

100

About Adobe Presenter

101

Create a Presenter PDF

102

Acrobat Distiller overview

102

Distiller preferences

103

Manage the conversion queue

103

About watched folders

104

Adobe PDF conversion settings

105

Adobe PDF presets

106

Customize Adobe PDF settings

107

Adobe PDF settings

108

General panel options

109

Images panel options

109

Fonts panel options

110

Color panel options

111

USING ACROBAT 9 PRO EXTENDED

112

Advanced panel options

113

Standards panel options

114

PDF compatibility levels

115

Share custom PDF settings

116

Compression methods

117

Kahili Mountain Coffee

118

Last updated 9/30/2011

119

• /Windows/Fonts

119

Find PostScript font names

120

About PDF Portfolios

121

More Help topics

122

View file details

124

Create a PDF Portfolio

125

Add files to a PDF Portfolio

125

Choose a layout

126

Add a welcome page and header

126

Select a color scheme

126

Specify file details

126

Share PDF Portfolios

127

Create merged PDFs

128

File Size settings

129

Insert one PDF into another

129

Adding unifying page elements

130

Add Bates numbering

132

Add and edit backgrounds

133

Add and edit watermarks

135

3 Specify the watermark:

136

Crop pages

137

Crop one or more pages

138

Rearranging pages in a PDF

139

Move or copy a page

140

Delete or replace a page

141

Renumber pages

143

Saving PDFs

144

About the Autosave feature

145

Recover lost changes

145

Reduce file size by saving

145

Exporting PDFs

146

File format options

147

HTML or XML options

148

JPEG and JPEG 2000 options

148

PNG options

149

TIFF options

149

Word and RTF options

150

Reusing PDF content

151

Copy images

152

Take a snapshot of a page

153

Chapter 6: Collaboration

154

Acrobat.com preferences

156

Preparing for a PDF review

157

Starting a review

160

Start an email-based review

161

Review a PDF

162

Send comments in email

164

Rejoin a review

164

Tracker overview

165

Track reviewed PDFs

166

Save the PDF with comments

167

Invite additional reviewers

167

Add or change a deadline

167

End a review

167

Send a message

168

Update your profile

168

Tracker preferences

168

Commenting

169

Commenting preferences

170

Add a sticky note

172

Mark up text with edits

173

Replace text

174

Add a note to a text edit

174

Show inserted text

174

Stamp a document

175

Apply a stamp

176

Open the Stamps palette

176

Create a custom stamp

177

Add a line, arrow, or shape

177

Group and ungroup markups

178

Add a text box

179

Add an audio comment

180

Paste images as comments

181

Managing comments

182

Reply to comments

183

Set a status or check mark

184

Print a comment summary

184

Find a comment

185

Delete comments

186

Import Comments

186

Export comments

187

Approval workflows

190

Reject a PDF

191

Chapter 7: Forms

192

Forms preferences

193

About form elements

194

Create forms using Acrobat

196

Adding JavaScript to forms

197

Create form fields

198

Lay out form fields on a grid

198

Copy a form field

199

Select multiple form fields

200

Move individual form fields

201

Delete a form field

201

About barcodes

202

Add a barcode field

203

Test a barcode field

203

Set form field navigation

205

Form fields behavior

206

Modify form field properties

207

Check boxes

209

Combo box and list box

209

Radio buttons

210

Text Fields

210

Percentage

212

Setting action buttons

216

Add a submit button

217

Edit a button

218

Scale and position buttons

219

About web forms

220

Add submit functionality

220

Add a Reset Form button

221

Add an Import Data button

222

CGI export values

222

Collect user data

224

Compile form data

224

Manage form data files

225

About Forms Tracker

226

Filling in forms

227

Fill in flat forms

228

Fill in interactive forms

228

Change flat forms to fillable

230

Save forms

230

Print forms

230

Clear forms

230

Sample forms

231

Chapter 8: Security

232

Enhanced security

234

Trust Manager preferences

235

Open secured PDFs

236

Sign a document

237

Certify a document

237

Choosing a security method

238

Add password security

240

Password security options

241

Remove password security

242

Certificate security

242

Change encryption settings

243

Remove encryption settings

244

Add a certificate from email

245

Import a certificate

246

Verify your own certificate

247

Management ES

249

Setting up security policies

250

Create a password policy

252

Create a certificate policy

252

Export security settings

255

Revoke a policy-protected PDF

255

About digital IDs

256

Register a digital ID

257

Create a new digital ID

257

Set up a roaming ID account

258

Delete your digital ID

259

Protecting digital IDs

260

Removing sensitive content

261

Redact sensitive content

262

Search and redact words

263

Properties for redaction text

264

Chapter 9: Digital signatures

266

Set signing preferences

268

Add a timestamp to signatures

268

Signing PDFs

269

Sign a PDF

270

Sign in Preview Document mode

272

Before you certify a PDF

272

Certify a PDF

273

Validating signatures

274

Signatures panel overview

276

Display the Signatures panel

277

Accessibility features

279

About accessible PDFs

280

About accessibility checkers

282

View Full Check results

284

Accessibility preferences

285

Scroll automatically

288

Reflow a PDF

289

Read a PDF with Read Out Loud

290

Creating accessible PDFs

291

Tag the PDF

292

About tags in combined PDFs

294

Add tags to an existing PDF

296

About the Add Tags Report

297

TouchUp Reading Order options

298

Tag a region

300

Change the tag for a region

300

Apply a heading tag

301

Apply a figure tag

302

Check and correct figure tags

302

Remove all tags from a PDF

303

Add accessible links

304

Set the document language

305

Content tab options

306

About the Tags tab

307

View tags in the Tags tab

307

Edit tags with the Tags tab

307

Move a tag

308

Change the element type

308

Tags tab options

308

Add alternate text to links

309

Create a new child tag

310

Add tags to comments

310

Standard PDF tags

311

Container elements

312

Label and list elements

312

Special text elements

312

Table elements

313

Inline-level elements

313

Special inline-level elements

313

Chapter 11: Editing PDFs

314

Define the tabbing order

315

About bookmarks

315

Create a bookmark

316

Edit a bookmark

317

Create a bookmark hierarchy

318

Links and attachments

319

Edit a link

320

Create web links from URLs

321

Link to a file attachment

321

Destinations

322

View and manage destinations

322

Create and link a destination

322

Add an attachment

322

Open an attachment

323

Save an attachment

323

Actions and scripting

324

Action types

325

Trigger types

326

About JavaScript in Acrobat

326

Converted web pages

327

Articles

328

View and edit an article

329

Optimizing

330

Optimize a PDF

331

PDF Optimizer options

331

Images panel

332

Fonts panel

333

Transparency panel

333

Discard Objects panel

333

Discard User Data panel

334

Clean Up panel

334

Editing text and objects

335

Add new text

337

Insert special characters

339

Place an image or object

339

Move or edit an object

340

Move an object

341

Resize an object

341

Clip an object

341

Setting up a presentation

342

Define an initial view

343

Add page transitions

344

Adding multimedia

345

Add multimedia files to a PDF

346

Advanced multimedia options

348

Edit the play area

349

Add comments to videos

349

Create alternate renditions

350

Rendition settings

351

View document properties

353

Create document properties

354

Edit document metadata

355

View object data and metadata

356

About PDF layers

357

Show or hide layers

357

Edit layer properties

358

Reorder layers

359

Delete an empty layer group

359

Add layer navigation

359

Import layers

360

Processing in batches

361

Predefined batch sequences

362

Modify a batch sequence

363

Create a new batch sequence

364

Searching PDFs

366

Find text in a PDF

367

Find text in multiple PDFs

367

Search a PDF Portfolio

368

Review search results

368

Advanced Search Options

369

Boolean operators

370

Search features preferences

371

Creating PDF indexes

372

Preparing PDFs for indexing

373

Catalog Readme files

375

Revise an index

376

Catalog preferences

376

Scheduled index updates

376

Converting 3D models

378

Convert 3D files

379

3D conversion presets

382

General tab

383

Document tab

383

Import tab

383

Optimize tab

384

Convert large assemblies

385

Convert 2D CAD drawings

385

Capturing 3D models

386

3D capture settings

387

Adding 3D models to PDFs

388

3D properties

389

Launch Settings

390

Resources

390

Interacting with 3D models

392

3D toolbar overview

393

3D toolbar view controls

394

Editing 3D models

395

About Adobe 3D Reviewer

395

Model Tree overview

397

Create cross sections

400

Measure 3D objects

401

5 Measure the 3D model:

402

Measuring preferences

403

Change camera properties

404

Set 3D views

405

3D preferences

406

Comment on 3D designs

407

Add a 3D Comment to an object

408

Run a JavaScript

409

Export geometry

410

What JavaScripts can do

411

Add a JavaScript to a PDF

412

About geospatial PDFs

412

Create geospatial PDFs

413

Interact with geospatial PDFs

414

Mark geospatial locations

415

Chapter 14: Color management

418

Do you need color management?

419

Keeping colors consistent

420

Set up color management

422

Using a safe CMYK workflow

424

Proofing colors

426

Soft-proof colors (Acrobat)

427

Working with color profiles

430

Install a color profile

432

Embed a color profile

432

Color settings

435

Color conversion options

438

About rendering intents

438

Chapter 15: Printing

440

Print a portion of a page

442

Print layers

442

Create print presets

443

Other ways to print PDFs

444

Print PDFs in a PDF Portfolio

445

Printing custom sizes

446

Advanced print settings

447

PostScript options

448

Output options

450

Include marks and bleeds

452

Color management options

453

Printing color

454

About composite printing

455

Print a color composite

455

About separations

455

Print color separations

456

Print separations

457

Tools for high-end output

459

Trapping color

460

Adobe In-RIP trapping

461

Trap a PDF

461

Delete a trap preset

462

Assign a trap preset to pages

462

Trap preset options

463

Trap appearance

464

Trap thresholds

464

About trapping black

465

Adjust the trapping sequence

467

Previewing output

468

View colors by source space

469

Preview color separations

469

Check ink coverage

470

Set the background color

470

View color warnings

470

About color conversion

471

Convert document colors

473

Ink Manager overview

474

Ink Manager

475

Printer marks and hairlines

476

Fix hairlines

477

Transparency flattening

478

Highlight (preview) options

481

Create a flattener preset

483

Apply a flattener preset

484

Chapter 17: Preflight

485

Run a preflight inspection

486

Preflight preferences

487

About preflight results

488

View results in a list

489

View results as comments

491

Embed an audit trail

491

Preflight reports

492

About inventory reports

493

Advanced inspections

494

Preflight profiles

495

View profiles

496

Set up favorite profiles

496

Add and remove profiles

497

Duplicate a profile

498

Create a profile group

498

Remove a profile

498

Import a preflight profile

498

Export a preflight profile

498

Change profile settings

499

Preflight alert options

500

View a profile summary

500

Additional checks

501

Add checks to a profile

504

Create a single check

505

Correcting problem areas

506

Create or modify fixups

508

Set up favorite single fixups

509

Automating document analysis

511

Create a droplet

512

Edit droplet settings

512

Droplet settings

512

Output intents

513

Delete an output intent

514

About JDF files

515

View JDF job definitions

516

Create JDF job definitions

516

Edit JDF job definitions

517

Customer Info tab options

518

Define media specifications

519

Media options

520

Submitting print jobs

521

Keyboard shortcuts

524

Keys for navigating a PDF

525

Keys for general navigating

526

Keys for accessibility

528

See SWOP standards

544

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