Adobe InDesign CC 2015 User Manual download pdf (Page 101)

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101

Workspace and workflow

Last updated 6/6/2015

Update assignment files (InDesign)

You can save changes to assignments manually or when you close the current document. Updating an assignment file

is the only way to make layout changes available to InCopy users.

❖ Do one of the following:

• To update selected assignments, select them in the Assignments panel and choose Update Selected Assignments

from the Assignments panel menu.

• To update all out-of-date assignments in the current document, choose Update Out-Of-Date Assignments from

the Assignments panel menu. Only assignments that are out of date are updated.

• To update all assignments in the current document, choose Update All Assignments from the Assignments panel

menu.

Note: If an InCopy user has an assignment open when you update the assignment, the Out Of Date icon appears next

to the assignment in the InCopy Assignments panel.

Update content

To make sure that you’re always working on the most up-to-date content, be sure to watch for Out Of Date icons in the

Assignments panel, and then update content accordingly. Updating an InCopy assignment file and its contents or

updating individual content files copies data from the latest file system copy so that the version displayed on your

computer matches the one on the file system. Updating does not require checking in or out and does not give you

editing rights. However, updating can cause problems if another user has deleted your lock.

Note: Updating content does not update content in assignment packages that have not been returned.

A typical updating workflow is as follows:

1 The InCopy user opens an assignment file or checks out an individual content file and edits the content.

2 The InCopy user saves the content file, which updates the copy on the file system, and continues working.

3 The InDesign user sees the Out Of Date icon in both the Assignments panel and the Links panel next to the

selection, and the In Use and Text Content Out Of Date icon or Graphics Content Out Of Date icon on

the associated frame.

4 The InDesign user updates the content.

Update content while opening a managed document (InDesign)

1 Choose File > Open, locate the file you want to open, and click Open.

2 Click Yes when prompted to update the document with the modified content on the file system.

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Adobe InDesign CC 2015 User Manual Page 101

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