Adobe InDesign CC 2015 User Manual download pdf (Page 102)

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101

Workspace and workflow

Last updated 6/6/2015

3 Do one of the following:

• To let InDesign update the links, click Fix Links Automatically.

• To fix links manually, click Don’t Fix, and then, in the Links panel, select the file to update and choose Update

Link from the panel menu.

Update content while working (InDesign)

❖ Do one of the following:

• Select the text or graphics frames in the layout and choose Edit > InCopy > Update Content.

• Select the text or graphics frames in the Links panel, and click the Update Link button or choose Update

Link from the Assignments panel menu.

Update content while working (InCopy)

❖ Do one of the following:

• Click an insertion point in the text frame to select it, and then choose File > Update Content.

• Select the content in the Assignments panel, and then click the Update Content button or choose Update

Content from the Assignments panel menu.

You can also update content using the Links panel.

Accidentally updating your work

In most cases, the update commands are disabled for content you have checked out, because that content would always

be up to date. However, an undesirable situation can occur if a different user deletes the lock on checked-out content

(by dragging the lock file [.idlk] to the Recycle Bin [Windows] or Trash [Mac OS]), and modifies the content. In this

case, the update commands can become enabled even while the content is checked out to you, essentially allowing two

people to edit the content at the same time. Updating the content results in lost work. For best results, do not delete the

lock files.

Update the InDesign layout

InDesign users can modify the layout (for example, change the size or location of the text frames of a story) and save

the changes while InCopy users are modifying the text of these text frames. In a shared server workflow, the way InCopy

users are notified about layout changes depends on whether they have opened an assignment file or have checked out

individual content files and also opened the linked InDesign file.

Consider the following:

• If an InDesign user changes the layout of frames in an assignment, the user must update the assignment to make the

design changes available to InCopy users. InDesign does not automatically update assignment files when the

document is saved.

• Once the InDesign user updates the assignment stored on a shared server, the Out Of Date icon appears next to

the assignment in the InCopy Assignments panel. The InCopy user must update the design to see the current layout.

• If an InDesign user changes the layout of exported content that is not part of an assignment, the Out Of Date icon

appears next to the InDesign document name in the Assignments panel, and the document title bar indicates the

layout is out-of-date. InCopy users can update the currently active InDesign document with the latest layout and

style changes.

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Adobe InDesign CC 2015 User Manual Page 102

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