Adobe Acrobat XI User Manual download pdf (Page 321)

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Reviews and commenting

Last updated 1/14/2015

Subject, Message Preview and edit the email subject and message as needed. Acrobat saves any changes you make

and displays them the next time you send a document for review. To use the default email message, click Reset

Default Message.

Review Deadline Click to specify a different date or no deadline. After the review deadline expires, reviewers cannot

publish comments.

Note: If the review deadline expires while a reviewer has the document open in Acrobat, then the reviewer can publish

comments before closing the document.

5 Click Send.

Acrobat creates a copy of the shared review file, named [original filename]_review.pdf, in the same folder as the original

file you specified for the review.

Start an email-based review

When you start an email-based review, you send out a tracked copy of the PDF, enabling you to easily merge comments

that you receive. (Form fields in a PDF aren’t fillable during the review.) After initiating a shared review, you can also

start an email-based review with the same PDF.

Start the review

Before you start an email-based review, make sure that your email application or webmail account is configured to work

with Acrobat. (See

Select an email application for reviews.)

1 Choose Comment > Review > Send for Email Review.

2 If prompted, enter information in the Identity Setup dialog box.

3 Specify a PDF if it isn’t already open, and then click Next. The PDF that you specify becomes the master file. You’ll

merge comments you receive from reviewers into this file.

4 Specify reviewers by typing their email addresses. Insert a semicolon or a return between each address. Click

Address Book to select email addresses from your email application or webmail address book.

5 Preview and edit the email invitation as needed, and then click Send Invitation.

A copy of the PDF is sent to the reviewers as an attachment. When this PDF attachment is opened, it presents

commenting tools and instructions.

Merge comments

After you receive comments from reviewers, you can merge the comments into the master PDF.

1 After a reviewer sends you comments, open the attached file in your email application. If the email application can’t

find the original version of the PDF, it prompts you to browse for it.

Note: It’s possible to forward comments to the initiator if you didn’t initiate the review. First merge these comments into

your copy of the PDF. Then send the comments (see

Send comments in email). If you’ve sent your comments already,

the initiator receives only new comments. Merged comments retain the original author name.

2 If you initiated the review, the Merge Comments dialog box appears. Select one of the following options:

Ye s Opens the master copy of the PDF and merges all comments into it. After comments are merged, save the

master PDF.

No, Open This Copy Only Opens the reviewer’s copy of the PDF with comments. If you select this option, you can

still merge comments by choosing Comments > Merge Comments Onto Master PDF.

Cancel Closes the reviewer’s PDF that contains comments.

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Adobe Acrobat XI User Manual Page 321

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