Adobe Acrobat XI User Manual download pdf (Page 369)

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Security

Last updated 1/14/2015

Apply security policies to PDFs

You can apply either an organization policy or a user policy to a PDF. To apply a server policy to a document, connect

to Adobe LiveCycleRights Management ES. Adobe LiveCycleRights Management security policies must be stored on a

server, but PDFs to which the policies are applied need not. You can apply policies to PDFs using Acrobat, server-side

batch sequences, or other applications, such as Microsoft Outlook.

Only the policy administrator can edit or remove organizational policies. For details on editing security policies, choose

Tools > Protection > More Protection > Rights Management > Manage Account. Then click Help in the upper-right

corner.

Apply a security policy to a PDF

1 Do one of the following:

• For a single PDF or a component PDF in a PDF Portfolio, open the PDF.

• For a PDF Portfolio, open the PDF Portfolio and choose View > Portfolio > Cover Sheet.

2 If you are using a server policy, choose Tools > Protection > Encrypt > Manage Security Policies. Select a policy.

Choose an Adobe LiveCycleRights Management policy from the list and then click Refresh.

Refreshing security policies ensures that you get the most up-to-date server policies.

Choose Tools > Protection > Encrypt > Manage Security Policies. Select a policy, and then click Apply To Document.

If you don’t see the Protection panel, see the instructions for adding panels at

Task panes.

Apply a policy to attachments in Outlook

You can send different types of files as secure PDF attachments in Microsoft Outlook. This option is available only if

Adobe LiveCycleRights Management ES is set up and available in Acrobat.

1 In Outlook, choose New Mail Message on the Home ribbon.

2 Click the Attach As Secured Adobe PDF button on the Adobe PDF ribbon.

3 Select the file you want to attach by typing the file path or by clicking Browse.

4 Specify how you want to secure the document, and click OK.

The file is converted to PDF and encrypted using the security method you choose.

5 Complete the email message, and then click Send.

Remove a user security policy from a PDF

You can remove a security policy from a PDF if you have appropriate permissions. In general, a document owner can

remove a security policy from a PDF.

1 Do one of the following:

• For a single PDF or a component PDF in a PDF Portfolio, open the PDF.

• For a PDF Portfolio, open the PDF Portfolio and choose View > Portfolio > Cover Sheet.

Select Tools > Protection > Encrypt > Remove Security. If you don’t see the Protection panel, see the instructions for

adding panels at

Task panes.

Export security settings

1 Choose Preferences > Security > Export.

2 Choose which groups of settings you want to share and click OK.

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Comments to this Manuals

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novo pet 10 Jan 2024 | 16:26:21

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Adobe Acrobat XI User Manual Page 369

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