Adobe Acrobat XI User Manual download pdf (Page 326)

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Reviews and commenting

Last updated 1/14/2015

Send Comments Creates an email message addressed to the review initiator that contains the commented PDF as an

attachment. This option is always available for reviewers in email-based reviews. It appears in shared reviews if the

reviewer has chosen to work offline or if an attempt to connect to the comment server has failed.

Status An icon that displays the connected state of the comment server. The icon appears as the last attempt successful

icon

, the last attempt unsuccessful icon , or the attempting to connect icon . If you click the icon, a menu

with additional options appears: Track Reviews opens the Tracker; Save As Archive Copy saves a copy of the PDF that

is no longer connected to the review; Work Offline lets you work in offline mode, in which you can make comments

but cannot publish them until you switch back to online mode. To switch to online mode, click Reconnect To Server.

Check for newly published comments

When you participate in a shared review, Acrobat synchronizes published comments on your local hard drive with the

comments on the server. Acrobat notifies you when new comments are available. Because synchronization continues

after the PDF is closed, you’ll continue to receive notifications.

Messages in the notification area inform you when new reviewers join the review, when updates occur (multiple

reviews), when deadlines change, and when synchronization attempts fail. They also inform you when a new broadcast

subscription is added in the Tracker. You can change the frequency of messages and of comment synchronization, and

you can manually trigger the synchronization process.

To view new comments in a shared review, you must have access to Acrobat.com or be able to connect to the network

where the comment server is located. If you can’t connect, check the server status in the Tracker to determine the cause

of the problem.

❖ Click the Check For New Comments button in the document message bar.

Send comments in email

If you review a PDF offline or outside a firewall, or if you lose your connection to the comment server, you can send

your comments in an email message.

1 Choose File > Send File.

2 In the Send Email dialog box, select Default Email Application, or Use Webmail and choose you webmail client from

the Select menu.

3 Click Continue, and follow the onscreen instructions.

Note: If the PDF exceeds the 5-MB file-size limit, Acrobat prompts you to send your comments in a Forms Data Format

(FDF) file. The initiator can import this smaller file. To adjust the limit, open the Preferences dialog box and select

Reviewing. Then enter the new value for Send Comments As FDF For Files Greater Than [#] MB.

Publish comments from other reviewers

When you participate in a review, you can receive comments from other reviewers. For example, if a reviewer can’t

access the comment server, the reviewer can send you comments. As another example, suppose that you solicited

feedback from people who weren’t initially invited to the review. Those reviewers can return a copy of the review PDF

to you with their comments. By taking ownership of the comments, you can share them with everyone in the review.

1 Open the PDF that contains comments.

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Adobe Acrobat XI User Manual Page 326

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