Adobe Acrobat XI User Manual download pdf (Page 478)

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Accessibility, tags, and reflow

Last updated 1/14/2015

Touch Up Reading Order tool for PDFs (Acrobat Pro)

Keys for accessibility (Acrobat Pro)

Creating accessible PDFs

Workflow for creating accessible PDFs

At a high level, the process of creating accessible PDFs consists of a few basic stages:

1 Consider accessibility before you convert a document to PDF.

2 As needed, add fillable form fields and descriptions, and set the tab order.

3 Add other accessibility features to the PDF.

4 Tag the PDF.

5 Evaluate the PDF and repair tagging problems.

These stages are presented in an order that suits most needs. However, you can perform tasks in a different order or

iterate between some of the stages. In all cases, first examine the document, determine its intended purpose, and use

that analysis to determine the workflow that you apply.

Additional resources

For more information about creating accessible PDFs, see these resources:

• Guide to creating accessible PDFs, General Services Administration:

www.section508.gov/docs/PDFGuidanceForGovernment.pdf

• Best practices: amp.ssbbartgroup.com

Consider accessibility before you convert a document to PDF

Whenever possible, think about accessibility when you create the source files in an authoring application, such as a

word-processing or page-layout application.

Typical tasks in the authoring application include adding alternate text to graphics, optimizing tables, and applying

paragraph styles or other document-structure features that can be converted to tags. For more information, see

Creating a tagged PDF from an authoring application.

Note: If you have Acrobat Pro and intend to design PDF forms, use Adobe LiveCycle® Designer, which is dedicated to the

design of interactive and static forms. LiveCycle Designer adds structure tags to forms, improving accessibility.

Add fillable form fields and descriptions, and set the tab order

If your PDF includes form fields, use Tools > Accessibility > Run Form Field Recognition to detect form fields and make

them interactive (fillable).

Use the Forms tools to create fillable form fields, such as buttons, check boxes, pop-up menus, and text boxes. When

you create a field, type a description in the Tooltip box in the Properties dialog box for that field. Screen readers read

this text aloud to the user. For more information, see

Create form fields.

You can also use the Touch Up Reading Order tool in Acrobat Pro to add descriptions to form fields.

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Adobe Acrobat XI User Manual Page 478