Adobe Acrobat XI User Manual download pdf (Page 325)

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Reviews and commenting

Last updated 1/14/2015

To review the PDF later, reopen it from the Tracker. Doing so ensures that your comments are added to the tracked

copy of the PDF, and that the initiator receives your comments. If you don’t send or publish your comments right away,

save the PDF before you close it to avoid losing your comments. Until the initiator receives your comments, they appear

only in your local copy of the PDF and aren’t visible to other reviewers. For a video on the basics of reviewing, see

www.adobe.com/go/lrvid_014_acrx_en

If you review a PDF using Acrobat 9 or earlier, or Reader 9 or earlier, some features are not available.

Join a review

1 In your email application, open the PDF by clicking the URL or double-clicking the attachment (PDF or FDF).

2 Do one or more of the following, if prompted:

• Log in to Acrobat.com with your Adobe ID and password.

• Click Connect in the Shared Review dialog box.

• Click OK in the Welcome To Shared Review window. This window shows the review deadline, participants,

whether each reviewer has made any comments, and the comment server location.

• Type your name, email address, company name, and job title.

3 Save the file to a location that you can find easily, such as the desktop.

4 Add comments to the PDF using tools in the Comment pane. To delete a comment, select it and press Delete. (You

can only delete the comments that you made.)

5 Do all of the following that apply:

• If you’re notified that new comments from other reviewers are available, click the message. New comments

appear in the PDF.

• To find out if new comments are available from other reviewers, click the Check For New Comments button .

6 Submit your comments by clicking Publish Comments or Send Comments To Review Initiator in the document

message bar.

When you send comments, a PDF containing your comments is sent as an email attachment to the review initiator.

When you publish comments, your comments are saved to the comment server.

Options in the document message bar

The options in the document message bar depend on how the initiator set up the review and whether you can access

the comment server.

For information about the different types of reviews, see About managed PDF reviews.

Check For New Comments Prompts Acrobat to synchronize comments between the comment server and the local hard

drive. If you don’t click this button, Acrobat checks for new comments every 10 minutes if the document is open and

every hour if the document is closed.

Merge Comments Copies the comments in the open PDF to your copy. This option is available only for PDFs you

receive from reviewers in email-based reviews.

Publish Comments Available only in shared reviews. Uploads your new comments to the comment server. This button

is disabled if the review has ended.

Save An Archive Copy Available only in shared reviews, when a review has ended. Saves a copy of the document with

review comments to your hard drive.

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Adobe Acrobat XI User Manual Page 325

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